Sales and Marketing Operations Coordinator

AquaDise Furnishings

Sales, Operations \& Marketing Coordinator

Part\-Time \| Remote \| South Florida\-Based Preferred

20\-25 hours/week \| $20\-$25/hr DOE \| Performance\-Based Bonus \& Commission

About AquaDise Furnishings

AquaDise Furnishings is a South Florida\-based commercial outdoor furniture company serving the hospitality and multifamily markets — resorts, hotels, country clubs, and luxury apartment communities. We supply chaise lounges, umbrellas, cabanas, cushions, and branded F\&B amenities to some of the most recognized properties in the region, including Marriott and Ritz\-Carlton properties.

We hold ourselves to the same standard as the properties we serve. We are in a strong growth phase and looking for a sharp, self\-directed coordinator to support our president and keep the business moving fast.

The Role

You will be the operational backbone of our sales and marketing operations — handling the day\-to\-day coordination that keeps proposals moving, manufacturing partners accountable, and marketing initiatives on track. The president closes deals and manages client relationships. Your job is to make sure nothing falls through the cracks between first contact and signed order.

This role is remote\-friendly with occasional support for local South Florida trade and association events. As AquaDise grows, so does this role — there is real upside here for the right person, including performance\-based bonus and commission tied to business growth.

What You Won't Be Doing

This is not a data entry job or a phone\-answering role. You'll be a real partner to the business — thinking ahead, solving problems, and making the president more effective at what he does best. This role will touch every part of the revenue engine.

What You'll Own

Quotes \& Proposals

• Build client\-facing quotes and proposals using established templates
Coordinate product specs, pricing, and lead times with manufacturing partners Track proposal status and follow up to keep deals moving Maintain organized records of all active quotes in HubSpot Understand client needs well enough to build accurate proposals without hand\-holding

Manufacturing Partner Coordination

• Manage day\-to\-day communication with manufacturing partners
Track order status, lead times, and delivery confirmations Maintain a live order tracker so status is never a question Flag delays or issues proactively — don't wait to be asked Maintain manufacturing partner contact records and pricing files

Marketing Agency Liaison

• Route approvals and feedback between Troy and our marketing agency
Track deliverables, deadlines, and open items Ensure nothing sits waiting for a response longer than 24 hours Attend or take notes on monthly marketing review calls

Product Line Development Support

• Support the president in onboarding and launching new product lines
Coordinate with manufacturing partners on specs, pricing, and availability for new additions Maintain organized product information for use in proposals and marketing materials Support the research and rollout process as new categories are introduced

Marketing Planning \& Campaign Coordination

• Support the president in developing and executing marketing plans, calendars, and campaign briefs
Coordinate with our marketing agency to move initiatives from concept to execution Track campaign performance and flag items needing attention or follow\-up Ensure marketing workflows stay on schedule and nothing stalls waiting for a next step

Trade \& Association Events

• Coordinate logistics for local South Florida events (SEFAA, hospitality industry events)
Manage registration, materials, and follow\-up tasks Occasionally attend events in a support capacity

What We're Looking For

• 3\+ years in an operations, sales support, or executive assistant role — ideally in a B2B or hospitality\-adjacent environment

Strong written communication — you can draft a professional email without being asked twice HubSpot experience a plus; CRM competency required Comfortable working independently with minimal oversight Organized, proactive, and not afraid to follow up South Florida\-based preferred for occasional event support

To Apply

Send a brief note (not a form letter) about why this role fits where you are in your career, along with your resume

Job Type: Part\-time

Pay: $20\.00 \- $25\.00 per hour

Work Location: Remote