Office Assistant

Job Summary

We are seeking a dynamic and highly organized Office Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your energetic approach and attention to detail will support various administrative functions, enhance customer interactions, and maintain an organized workspace. If you thrive in a fast\-paced environment and enjoy multitasking, this is the perfect opportunity to contribute your skills and grow professionally in a supportive setting.

Responsibilities

• Greet visitors at the front desk with professionalism and warmth, managing multi\-line phone systems with excellent phone etiquette.
• Handle incoming calls, direct inquiries, and provide exceptional customer service support to clients and staff.
• Manage appointment scheduling, calendar coordination, and office management tasks using tools like Google Workspace and Microsoft Office.
• Perform data entry, filing, proofreading, and document management to ensure accuracy and organization across all records.
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial recordkeeping.
• Support clerical duties such as copying, scanning, mailing, and maintaining office supplies inventory.
• Provide personal assistant support as needed, including calendar management and task prioritization to optimize workflow.

Qualifications

• Proven office experience with strong organizational skills and excellent computer literacy across Microsoft Office Suite and Google Workspace.
• Familiarity with multi\-line phone systems, data entry, filing procedures, and general clerical tasks.
• Bilingual abilities are highly desirable to assist diverse client needs effectively.
• Prior experience in customer service or administrative roles demonstrating professionalism and strong communication skills.
• Knowledge of office management practices including calendar management, time management techniques, and proofreading skills.
• Experience with QuickBooks or bookkeeping is a plus; familiarity with medical or dental receptionist duties is advantageous.
• Ability to handle multiple priorities efficiently while maintaining attention to detail in a fast\-paced environment. Join us as an Office Assistant where your proactive attitude will help create a welcoming atmosphere while supporting our team’s success! This paid position offers an exciting chance to develop your administrative expertise in a vibrant workplace dedicated to excellence.

Pay: $22\.67 \- $24\.31 per hour

Work Location: Hybrid remote in Randallstown, MD 21133