Clerical Assistant

Job Summary

We are seeking a proactive and detail\-oriented Clerical Assistant to join our dynamic team. In this vital role, you will provide essential administrative support to ensure smooth office operations and exceptional customer service. Your enthusiasm, organizational skills, and ability to handle multiple tasks efficiently will contribute significantly to our office environment. This paid position offers an exciting opportunity for individuals looking to develop their office management skills while supporting a professional and friendly workplace.

Responsibilities

• Manage front desk duties, including greeting visitors, answering multi\-line phone systems, and providing excellent customer support with professional phone etiquette
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
• Organize and file documents systematically, ensuring easy retrieval and confidentiality of sensitive information
• Assist with calendar management, appointment scheduling, and coordinating meetings for staff and executives
• Support office management tasks such as supply inventory, filing systems, and proofreading documents for accuracy
• Provide clerical support including photocopying, faxing, mailing, and updating databases as needed
• Deliver exceptional customer service by addressing inquiries promptly and professionally in person or via phone or email

Qualifications

• Proven office experience with strong computer literacy in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Prior clerical experience with data entry, filing, proofreading, and handling multi\-line phone systems
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Bilingual abilities are highly desirable to assist diverse client needs
• Strong customer service skills with a professional demeanor and excellent phone etiquette
• Experience with QuickBooks or bookkeeping is a plus but not required
• Personal assistant or medical/dental receptionist experience is advantageous for understanding specialized workflows

Join us as a Clerical Assistant to be an integral part of a vibrant team dedicated to maintaining efficient office operations. Your energy, attention to detail, and commitment to excellent service will help create a welcoming environment for colleagues and visitors alike. This role offers growth opportunities for those eager to expand their administrative expertise in a supportive setting.

Pay: $21\.35 \- $25\.71 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement

Work Location: In person