Executive Assistant

Job Summary

We are seeking a highly organized and proactive Female Executive Assistant to support senior leadership in a dynamic and fast\-paced environment. This role is vital in ensuring smooth daily operations, managing complex schedules, coordinating projects, and handling a wide range of administrative tasks with precision and professionalism. The ideal candidate will possess exceptional communication skills, demonstrate a keen eye for detail, and thrive in a multitasking environment. Join us to contribute to our mission by providing top\-tier administrative support that empowers our executives to focus on strategic priorities.

Duties

• Manage and maintain detailed calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements efficiently.
• Provide comprehensive executive administrative support, including drafting correspondence, proofreading documents, and transcribing meetings with accuracy.
• Coordinate projects by tracking deadlines, preparing reports, and liaising with internal teams to ensure timely completion.
• Handle phone etiquette professionally across multi\-line phone systems, screening calls and directing inquiries appropriately.
• Organize and maintain filing systems—both digital and physical—ensuring easy retrieval of documents and records.
• Assist with event planning for corporate meetings, conferences, and team\-building activities, managing logistics from venue booking to material preparation.
• Perform bookkeeping tasks using QuickBooks or similar software, including data entry, invoicing, and basic bookkeeping functions.
• Support office management duties such as ordering supplies, managing office equipment, and overseeing front desk operations.
• Utilize office software like Microsoft Office Suite for document creation, editing, proofreading, and presentation development.
• Conduct transcription of audio recordings or notes as needed for accurate record\-keeping.
• Maintain confidentiality of sensitive information while providing exceptional customer service to internal staff and external visitors.

Skills

• Proven experience as an executive assistant or in a similar administrative role with strong office management skills.
• Exceptional organizational skills with the ability to prioritize tasks effectively in a fast\-paced environment.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and familiarity with Microsoft Outlook Calendar.
• Experience with project coordination tools and techniques to manage multiple initiatives simultaneously.
• Strong typing skills coupled with excellent proofreading abilities for high\-quality document preparation.
• Knowledge of bookkeeping software such as QuickBooks for financial data entry and basic accounting tasks.
• Excellent phone etiquette skills across multi\-line phone systems; professional communication at all times.
• Ability to handle clerical duties including filing, data entry, transcription, and front desk responsibilities efficiently.
• Office experience that demonstrates reliability in managing multiple responsibilities with attention to detail.
• Customer service orientation with the ability to interact professionally with diverse stakeholders. Join us as an Executive Assistant where your energy fuels our success! Be part of a vibrant team that values your organizational prowess and proactive approach—helping us achieve excellence every day through dedicated support!

Pay: $50,000\.00 \- $80,000\.00 per year

Benefits:

• Relocation assistance

Work Location: Hybrid remote in Bellevue, WA 98006