Property Management & Construction Operations Assistant (Part-Time, Hybrid – Santa Monica)

Join a small but growing real estate/property management and construction operation as a Part\-Time Operations Assistant. This role supports day\-to\-day operations, project coordination, and follow\-ups across multiple properties and construction projects.

This is a hands\-on, execution\-focused role for someone who is highly organized, tech\-savvy, and able to manage tasks, track progress, and follow through to completion without constant supervision.

This is not a leasing agent or full\-time property manager role, and it is not suitable for candidates seeking full\-time employment now or in the near future.

Schedule

• 2\-3 days/week in office (Santa Monica), Flexible at approx. 9:00 AM – 1:00 PM or 10:00 AM \- 2:00 PM
• 2–3 days remote (calls, follow\-ups, coordination)
• Approximately 15–20 hours per week
• Occasional Saturdays if needed

Requirements

• 3–5\+ years experience (property management, construction admin, escrow, or similar)
• Strong organization and attention to detail
• Ability to work independently and take ownership
• Strong communication and follow\-up skills
• Fluent in
Microsoft Word, Excel, and Outlook
• Familiarity with
AppFolio, QuickBooks, or similar software preferred

* Spanish speaking is a plus

Task \& Project Management (Critical Requirement)

You must have hands\-on experience using task/project management systems such as:

• ClickUp
• Monday
• Asana
• Trello or similar

You will be expected to:

• Track tasks with priorities and due dates
• Maintain a shared system
• Provide visibility of progress without being asked

If your system is based on handwritten notes or personal tracking, this role is not a fit.

Responsibilities

• Organize paperwork and files
• Scan and maintain digital records
• Coordinate vendors, contractors, and tenants
• Follow up and ensure tasks are completed
• Assist with scheduling and operations
• Assist with personal tasks and errands as needed

Construction Coordination

• Help track project schedules
• Follow up with contractors and vendors
• Source materials and service providers

Key Expectation

Tasks are not complete until the result is achieved, not when a message is sent.

Strong follow\-through and persistence are required.

Compensation

$25–$35/hour depending on experience

Opportunity for long\-term, stable part\-time work

How to Apply

Please submit:

• Resume
• Short introduction including:
• Relevant experience
• Systems/software used
• Availability

Include the phrase “Detail Matters” in the subject line of your message / your application.

Thank you

Rob

Pay: $25\.00 \- $35\.00 per hour

Education:

• High school or equivalent (Preferred)

Ability to Commute:

• Santa Monica, CA 90402 (Required)

Work Location: Hybrid remote in Santa Monica, CA 90402