Contract and Revenue Coordinator

Role Summary

This role partners closely with the Production team to ensure projects are billed accurately and revenue is collected in a timely manner. The position bridges operations, accounting, and client communication—owning the end\-to\-end process from contract review and construction phase billing through collections and final project close\-out.

Key Responsibilities

Project Contracting

• Review and administer contracts to ensure terms are understood and reflected accurately in billing
• Track contract execution, change order approvals, and scope modifications throughout the project lifecycle
• Manage lien waivers, preliminary notices, and related compliance documentation
• Coordinate with internal stakeholders and ownership on contract terms and questions as they arise

Project Billing

• Collaborate with Project Managers and Production to review job costs, change orders, and contract terms prior to final billing
• Prepare, issue, and track progress invoices and draw schedule requests
• Ensure billing aligns with project scope, milestones, and approvals
• Drive timely project close\-out by proactively identifying billing blockers

Client Communication \& Collections

• Serve as the primary point of contact for client billing questions
• Own follow\-through on outstanding invoices until payment is collected
• Maintain clear documentation of communications and resolutions

Accounting \& Reporting

• Post invoices, apply payments, and manage accounts receivable records
• Support month\-end close related to project billing and AR
• Maintain accurate, auditable billing documentation

Cross\-Functional Collaboration

• Act as the connective tissue between Production, Accounting, and Clients
• Provide feedback to Production on recurring billing or scope issues
• Recommend process improvements to reduce billing delays and disputes
• Participation in process and system improvements

Required Skills \& Experience

• Experience in construction phase billing, including draw schedules, change orders, and contract terms (AV integration or custom home build experience a plus)
• Strong understanding of accounts receivable and collections
• Proven ability to communicate confidently with clients regarding money
• Detail\-oriented with the tenacity to follow issues through to resolution
• Comfortable working cross\-functionally with production or operations teams
• Proficient with project management and reporting in QuickBooks Online and spreadsheets

Key Traits for Success

* People skills: professional, calm, and persuasive in billing conversations

* Tenacity: follows up consistently until projects are closed and paid

* Accuracy: treats billing as mission\-critical, not administrative

* Ownership mindset: sees projects through final payment, not just invoicing

Pay: $20\.00 \- $25\.00 per hour

Benefits:

• Paid time off

Application Question(s):

• How many years of accounts receivable experience do you have?

Experience:

• QuickBooks Online: 2 years (Required)

Work Location: In person