Executive Administrative Assistant

Administrative Assistant to the President(Consist of HR Support, Operations, and Vendor Coordination)PRIMARY RESPONSIBILITY:

This position has the primary responsibility of sending out all client communication, coordinating meetings for the President, and provide administrative support to the Management Team.ROLES AND RESPONSIBILITIES:

• Providing administrative assistance, such as writing and editing e\-mails, drafting memos, and preparing communications on the executive’s behalf.
• Maintaining comprehensive and accurate records of productions, products, testing, ect.
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters.
• Managing all communication with external clients.
• Production planning including but not limited to programming batches per day, executing a raw materials report per PO, and analyzing raw materials, convert and track food manufacturing metrics (weights and yields)
• Closing out productions by analyzing production output, preparing packing lists, and sending client final invoice.
• Generating financial reports on Quickbooks.
• Perform miscellaneous duties and responsibilities as deemed necessary.
• Assist with human resources; planning and workforce allocation
• Coordinate between production, warehouse, and accounting teams
• Assist in procurement analysis and purchasing planning

Required Skills \& Qualifications

• Strong knowledge of QuickBooks
• Advanced Microsoft Excel skills (Pivot Tables, VLOOKUP/XLOOKUP, formulas, data analysis)
• Understanding of manufacturing or food production environments
• Strong analytical and problem\-solving skills
• Ability to manage multiple priorities and meet deadlines
• Self\-motivated, organized, and detail\-oriented
• Strong communication and teamwork skills

Job Type: Full\-time

Pay: $50,000\.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Paid time off
• Retirement plan

Experience:

• Google Suite: 1 year (Preferred)
• Google Docs: 1 year (Preferred)
• Phone etiquette: 1 year (Preferred)
• Data entry: 1 year (Required)

Language:

• Spanish (Required)

Work Location: In person