Secretary Board of Directors (Volunteer)

About Us

Omni 9 Media Alliance is a New Jersey\-based nonprofit organization dedicated to empowering women and girls through media literacy, storytelling, and digital access. We are building a passionate, forward\-thinking Board of Directors to guide our mission. We value innovation, integrity, and inclusive leadership.

Role Overview

We are seeking a detail\-oriented, technically adept Board Secretary to join our Board of Directors. This is a critical governance role responsible for maintaining corporate records, managing board communications, and ensuring legal and procedural compliance.

This is currently a volunteer position; however, we anticipate transitioning this role to a paid or stipend\-based position in early 2027 as our organization grows. For candidates who are mission\-driven and comfortable with a hybrid volunteer\-to\-hire pathway, this is an excellent opportunity to help shape a nonprofit from the ground up.

Key Responsibilities – Governance \& Administration

• Record and distribute accurate meeting minutes for all Board and Committee meetings
• Maintain corporate records (Bylaws, Articles of Incorporation, IRS documents)
• Issue legal notices of meetings in compliance with NJ nonprofit regulations and our Bylaws
• Manage the Board calendar and coordinate meeting schedules
• Ensure Conflict of Interest policies are acknowledged and filed annually
• Act as the official liaison between the Board Chair, Executive Director, and general membership

Technical \& AI Qualifications – Required

* Proficiency with AI assistant tools (e.g., ChatGPT, Microsoft Copilot, Claude, or similar) to draft, summarize, and proofread governance documents

• Ability to use AI for rapid transcription or summarization of meeting discussions into structured minutes
• Familiarity with
board portals (e.g., BoardEffect, Asana, or Trello) or secure cloud storage (Google Drive, OneDrive)
• Experience with
virtual meeting platforms (Zoom, Google Meet, Teams) and their AI\-enhanced features (live transcription, recording)

Qualifications – Preferred

• Prior nonprofit board experience or paralegal/executive assistant background
• Working knowledge of
Robert’s Rules of Order or similar parliamentary procedure
• Strong written communication and discretion with confidential information
• Reside in or near New Jersey (for occasional in\-person meetings, though remote is primary)

What We Offer

• The chance to co\-found a mission\-driven organization from an early stage
• A flexible, volunteer\-friendly schedule that respects your current employment or personal commitments
• Clear pathway to a paid/stipend role in 2027
• Deep personal satisfaction — your work will directly support women and girls in media

Terms

3\-year term, no limit on consecutive terms. Policy reviewed every 3 years by Board vote.

How to Apply

Please send a brief cover letter or email expressing your interest and summarizing your experience — especially with AI tools and board governance.

Ideal Candidate – Media Industry Background

\*This role is perfect for someone who already lives and breathes media. Whether you're a journalist, writer, editor, producer, content strategist, or communications professional, your skills translate directly to this position.

Pay: From $0\.01 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Marlton, NJ 08053