clerical asst/front desk

Job Overview

We are seeking an energetic and detail\-oriented Clerical Assistant / Front Desk Associate to join our dynamic team! This vital role involves managing front desk operations, providing exceptional customer support, and ensuring smooth office management. The ideal candidate will be proactive, organized, and possess excellent communication skills to create a welcoming environment for visitors and staff alike. This paid position offers an exciting opportunity to develop your administrative skills while supporting daily office functions in a fast\-paced setting.

Responsibilities

• Greet visitors and clients warmly, ensuring a positive first impression of the organization
• Manage multi\-line phone systems, directing calls efficiently and professionally using proper phone etiquette
• Handle incoming and outgoing correspondence, including emails, mail, and packages with accuracy and timeliness
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
• Perform data entry tasks with high accuracy using Microsoft Office, Google Workspace, and other office software
• Support office management duties such as scheduling appointments, calendar management, and coordinating meetings
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support basic financial recordkeeping
• Provide exceptional customer service by addressing inquiries promptly and courteously
• Conduct proofreading of documents to ensure clarity, accuracy, and professionalism
• Support administrative projects as needed, including copying, scanning, and organizing office supplies

Requirements

• Proven clerical or administrative experience in an office environment with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and general computer literacy
• Experience with multi\-line phone systems and excellent phone etiquette skills
• Ability to perform data entry accurately with fast typing skills
• Knowledge of QuickBooks or similar bookkeeping software is a plus
• Bilingual abilities are highly desirable to serve diverse clientele effectively
• Strong organizational skills with the ability to prioritize tasks efficiently in a busy setting
• Excellent proofreading skills to ensure error\-free documents
• Previous experience in customer support or front desk roles preferred
• Personal assistant experience or calendar management skills are advantageous

Join us in creating a vibrant workplace where your organizational talents shine! This role offers the chance to grow your administrative expertise while contributing to a welcoming environment that values professionalism and proactive service. We’re committed to supporting your success every step of the way!

Pay: $22\.50 \- $27\.50 per hour

Benefits:

• 401(k)
• Dental insurance
• Retirement plan

Work Location: In person