Administrative Assistant

Job Overview

We are seeking a detail\-oriented and proactive Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office by providing administrative support to various departments. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a commitment to delivering exceptional customer service. This position requires proficiency in various office software and the ability to manage multiple tasks efficiently.

Duties

• Assist in front desk operations, including greeting visitors and handling inquiries professionally.
• Ensuring effective communication with clients and staff.
• Provide clerical support, including data entry, filing, and document management.
• Maintain organized records and assist with bookkeeping tasks as needed.
• Utilize QuickBooks for basic financial tracking and reporting.
• Assist in calendar management, scheduling appointments, and coordinating meetings.
• Proofread documents for accuracy and clarity before distribution.
• Support customer service efforts by addressing client needs promptly and effectively.
• Collaborate with team members to improve office management processes and enhance workflow efficiency.
• Use Microsoft Office Suite and Google Workspace for document creation, presentations, and spreadsheets.
• Assist in purchasing materials
• Assist in quoting material for customer

Experience

• Previous administrative experience is preferred
• Familiarity with construction distribution duties is a plus.
• Bilingual candidates are encouraged to apply as communication with diverse clients is valued.
• Strong computer skills are essential, including proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and Google Workspace tools.
• Excellent organizational skills with the ability to manage time effectively while multitasking in a fast\-paced environment.
• Demonstrated experience in customer support roles with a focus on phone etiquette and interpersonal communication.
• If you are an enthusiastic individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this rewarding opportunity as an Administrative Assistant.

Job Type: Full\-time

Pay: $15\.00 \- $18\.00 per hour

Benefits:

• Employee discount
• Paid time off

Work Location: In person