Job Summary
The Metro Denver Interdisciplinary Committee (MDIC) is seeking a detail\-oriented and proactive Administrative Coordinator. This is an hourly contract position with flexible hours ranging from 5\-20 hours per month. During the months of June, July, and August, fewer hours are typically required, with an increase in workload for the remainder of the year. The role is primarily remote, except for the month of February (for the Judges’ luncheon, when in\-person attendance is required at DU), and 1\-2 other in\-person events, as scheduled.
Key Responsibilities
*Board of Directors Support*:
● Organize and maintain BIDC records in both Google Docs and hard copy formats.
● Manage Zoom invitations and logistics for attendees.
● For the annual board election in May, coordinate candidates, create ballots, and distribute them to members. Update the website with new board members.
● Serve as the primary contact for members, act as a liaison between the general membership and the Board.
*Financial Management*:
● Coordinate and provide the Treasurer with membership fees, vendor expenses, and certification renewals.
● Manage vendor invoicing, work with the Treasurer on payments as necessary.
*Communication and Marketing:*
● Market to current and potential members routinely.
● Work with the webmaster to keep the website current and provide links for monthly meetings and conference registrations. Update content on the website as needed regarding programs, membership, and other announcements.
● Respond to concerns, questions, and inquiries from MDIC members and non\-members. Refer to the Board for further action when necessary.
*Monthly Meeting Coordination:*
● Provide members with an annual schedule of programming.
● Work with MDIC Vice\-President to gather required information to complete and coordinate documents and applications for CLEs, submit them to the Colorado Supreme Court for approval, and ensure continuing education for programming.
● Create CLE and CE certificates and post to the website.
● Market monthly programs and manage reservations and payments for meals for in\-person Judges’ luncheon and other in\-person events as scheduled.
● Coordinate presenter needs, including directions, complimentary lunch, registration guidelines, and program handouts.
● Greet attendees and register non\-members for in\-person events.
● Create name tags for all attendees.
● Ensure audio\-video equipment is available for in\-person events.
● If requested by the Board, research lunch vendors, assist in selection, place orders, and purchase additional refreshment supplies (e.g., water and sodas).
*Miscellaneous:*
● Assist in organizing happy hours, conferences, and other events as directed by the Board.
● Assist with other needed tasks, as requested by the Board.
*Required Skills:*
● Strong organizational and communication skills
● Proficiency in Google Drive, Google Docs, MS Excel and MS Word
● Experience hosting Zoom meetings
● Experience with Survey Monkey for online surveys.
● Familiarity with WordPress for website maintenance.
● Experience with PayPal for payment processing and invoicing.
● Ability to work independently without ongoing supervision, setting, and observing own deadlines.
● Ability to ask for assistance or guidance when needed.
● Experience working in a non\-profit organization is a plus.
If interested, please email a letter of intent and resume to insightsandoptionsllc@hotmail.com.
Pay: $25\.00 per hour
Work Location: Hybrid remote in Denver, CO 80208