Hybrid Personal / Executive Assistant – Work Directly with the Owner

Overview

We are seeking a dynamic and highly organized Hybrid Personal / Executive Assistant to work directly with the owner of a thriving business. This role offers an exciting opportunity to provide comprehensive administrative support while managing personal tasks, ensuring smooth daily operations, and coordinating special projects. The ideal candidate will be proactive, detail\-oriented, and possess excellent communication skills, thriving in a fast\-paced environment where energy and motivation are key. Join us to make a meaningful impact by streamlining processes, managing schedules, and supporting both professional and personal needs with enthusiasm and precision.

Duties

• Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling appointments, meetings, and events with precision.
• Coordinate personal and professional events, including planning logistics, booking venues, managing vendor relationships, and overseeing event details to ensure flawless execution.
• Provide executive administrative support such as drafting correspondence, proofreading documents, transcribing notes, and preparing reports to maintain high\-quality communication.
• Handle phone etiquette professionally across multi\-line phone systems, screening calls, taking messages, and directing inquiries efficiently.
• Oversee office management duties including filing, data entry, bookkeeping using QuickBooks, and maintaining organized records for easy retrieval.
• Assist with project coordination by tracking deadlines, preparing materials, and ensuring timely completion of tasks across various initiatives.
• Manage personal errands and tasks for the owner such as travel arrangements, appointment scheduling, and other administrative support to facilitate work\-life balance.
• Utilize office software including Microsoft Office Suite (Word, Excel), Google Workspace tools (Docs, Sheets), and DocuSign for document signing processes.
• Maintain excellent customer service standards at the front desk or reception area while managing office supplies inventory and ensuring a welcoming environment.

Experience

• Proven experience as an executive or personal assistant supporting high\-level management or business owners in a fast\-paced setting.
• Demonstrated proficiency in office management tasks such as filing systems, data entry, clerical duties, and customer service.
• Strong organizational skills with the ability to multitask effectively while maintaining attention to detail.
• Experience with event planning from conception through execution is highly desirable.
• Familiarity with QuickBooks bookkeeping software and basic accounting procedures preferred.
• Excellent computer literacy across Microsoft Office Suite (Word, Excel), Google Workspace (Docs, Sheets), and multi\-line phone systems.
• Exceptional typing speed along with transcription and proofreading skills to produce accurate documents swiftly.
• Knowledge of project coordination tools and techniques to support various initiatives seamlessly.
• Strong communication skills with professional phone etiquette for handling inquiries confidently over the phone or via email. Join us as a vital part of our team where your energy fuels our success! This role offers an engaging environment where your organizational talents will shine while supporting both the professional ambitions of the owner and their personal needs. We value proactive individuals who thrive on making processes smoother every day—your expertise will help elevate our operations to new heights!

Job Type: Part\-time

Pay: $300\.00 \- $500\.00 per week

Expected hours: 25 – 35 per week

Application Question(s):

• Do you have experience using social media applications? (Instagram/Facebook/Tik\-Tok/Youtube)

Shift availability:

• Day Shift (Preferred)

Willingness to travel:

• 25% (Preferred)

Work Location: Hybrid remote in Elmwood Park, NJ 07407