Executive Assistant

Overview

We are seeking a dynamic and highly organized Executive Assistant to provide comprehensive support to senior leadership and ensure the smooth operation of daily office functions. This role is vital in coordinating schedules, managing correspondence, and facilitating efficient communication across teams. The ideal candidate will demonstrate exceptional organizational skills, a proactive attitude, and the ability to handle multiple priorities with professionalism and enthusiasm. Join us and be a key player in empowering our executives to focus on strategic initiatives while ensuring the office runs seamlessly.

Duties

• Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with precision.
• Provide executive administrative support by preparing reports, presentations, and correspondence with accuracy and attention to detail.
• Coordinate project activities, track deadlines, and assist in the execution of various initiatives to ensure timely completion.
• Handle phone etiquette professionally across multi\-line phone systems, screening calls and directing inquiries appropriately.
• Organize and maintain filing systems—both digital and physical—ensuring easy retrieval of documents and records.
• Assist with event planning for meetings, conferences, or company functions, including logistics coordination and vendor communication.
• Perform data entry, bookkeeping tasks using QuickBooks or similar software, and manage invoices or expense reports efficiently.
• Support office management duties such as ordering supplies, managing office equipment, and overseeing front desk operations.
• Proofread documents for accuracy, transcribe audio recordings as needed, and ensure all communications are clear and professional.
• Utilize office tools like Microsoft Office Suite (Word, Excel, PowerPoint) to produce high\-quality documents and presentations.

Qualifications

• Proven experience as an executive assistant or in a similar administrative role with at least several years of office management or clerical experience.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast\-paced environment.
• Excellent typing speed combined with proficiency in data entry, transcription, proofreading, and document formatting.
• Demonstrated expertise in calendar management using Microsoft Outlook Calendar and Google Workspace tools.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) along with familiarity with Office management software such as QuickBooks and DocuSign.
• Exceptional communication skills with professional phone etiquette across multi\-line phone systems.
• Ability to handle confidential information discreetly while maintaining a high level of professionalism.
• Experience supporting project coordination efforts and event planning is highly desirable.
• Knowledge of bookkeeping practices including invoicing, expense tracking, and basic bookkeeping software is a plus.
• Strong computer literacy skills combined with excellent organizational abilities to streamline office operations effectively. Join our team as an Executive Assistant where your proactive approach will empower leadership success while contributing to an energetic and efficient workplace environment!

Pay: $86,977\.92 \- $96,575\.56 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Relocation assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person