Executive Administrative Assistant

Job Summary

We are seeking a highly organized and proactive bilingual (must be fluent in Spanish) Executive Administrative Assistant to support our executive team and ensure smooth daily operations. This dynamic role involves managing complex calendars, coordinating projects, handling correspondence, and providing exceptional administrative support. The ideal candidate will demonstrate excellent communication skills, attention to detail, and a passion for creating an efficient work environment. This paid position offers an exciting opportunity to contribute to a fast\-paced organization while developing your professional skills.

Responsibilities

• Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements with precision using tools like Microsoft Outlook Calendar and Google Workspace.
• Prepare, proofread, and transcribe documents, reports, and correspondence with accuracy and professionalism.
• Coordinate projects by tracking deadlines, organizing resources, and ensuring timely completion through effective communication with team members.
• Handle incoming calls with excellent phone etiquette, direct inquiries appropriately, and manage multi\-line phone systems efficiently.
• Organize meetings by preparing agendas, taking detailed minutes, and distributing follow\-up action items.
• Oversee office management tasks including filing, data entry, bookkeeping using QuickBooks, and maintaining office supplies inventory.
• Provide personal assistant support to executives by managing confidential information, arranging personal appointments, and assisting with special projects as needed.

Skills

• Proven experience in executive administrative support or office management roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry systems.
• Excellent typing speed combined with transcription and proofreading abilities for accurate document preparation.
• Familiarity with QuickBooks for bookkeeping tasks and DocuSign for electronic signatures.
• Strong project coordination skills to manage multiple priorities simultaneously.
• Exceptional customer service skills paired with professional phone etiquette on multi\-line phone systems.
• Ability to handle clerical duties such as filing, data entry, and front desk responsibilities efficiently. This role is perfect for motivated individuals eager to support leadership while honing their administrative expertise in a vibrant work environment!

Job Type: Full\-time

Pay: $20\.00 \- $28\.51 per hour

Work Location: In person