Executive Assistant & Business Operations (Part-Time) --> Chief of Staff Track

Company \& Opportunity Description

A Houston\-based artist is hiring a part\-time Executive Assistant / Operations Lead who wants to eventually move into a Chief of Staff position, supporting all businesses. The businesses in the portfolio are:

• Liquid n Lights
(LNL)— interactive, custom\-designed consumable art installations for events
• Portable Gallery Walls
(PGW) — rentable walls \+ lighting that elevate how galas and events
• Justin Garcia Art — International artist who also engages in non\-profit work and speaking engagements

Our goal is to grow this person into a Chief of Staff—a true right hand who helps run day\-to\-day operations in both businesses, keeps projects moving, builds systems that allow the business to scale, and eventually supports the artist's multi\-pronged career (art, speaking engagements, foundation).

This role is ideal for someone who wants to find a home, grow with a founder, and stay in a role that expands in scope over time.

Location

Texas based is desired

Time Commitment

Part\-time 20 hours/week to start; longer\-term we are looking to quickly shift into a full\-time role and Chief of Staff (in the next year). This role is flexible in working hours, but consistency and immediate responses are sometimes required for events.

Who This Role Is For

You’ll thrive here if you:

• Are a
problem\-solver who takes initiative without waiting to be asked.
• Wants the possibility of
long\-term growth potential (Chief of Staff track).
• Brings strong desire to
support and be a part of the operational growth of a business.
• Enjoys working in a
fast\-moving, creative business—but brings structure, clarity, follow\-through, and accountability.
• Is comfortable with
client communication and sales.

Core Responsibilities (Starting Scope)

1\) Founder Support \+ Coordination

• Manage calendar, scheduling, priorities, and follow\-ups
• Coordinate travel, speaking engagements, and personal logistics (as agreed)
• Keep inbox/messages organized; ensure nothing important slips
• Taking over project management and tracking

2\) Client Operations \+ Sales Support

• Respond to inbound leads and manage client communication (timely, professional, friendly)
• Schedule intro calls, manage proposals/quotes, track pipeline and next steps so opportunities don’t stall
• Outreach to new clients and prospects (commission opportunities available)

3\) Business Operations

• Invoicing and payment follow\-up
• Bookkeeping (QuickBooks experience is a plus, not required)
• Maintain systems and files; create/upgrade checklists and SOPs
• Coordinate staffing/contractors for installs and events (scheduling, confirmations, run\-of\-show)

4\) Tools \+ Systems Management

• Comfort learning new systems. Currently in place: Google Workspace, Goodshuffle, QuickBooks, PartySlate, Instagram, LinkedIn)

5\) Marketing Support (Light Execution)

• Schedule/post simple social content and coordinate assets/captions as needed
• Keep consistency—execution and follow\-through matter more than “creative direction”

Growth Path: Chief of Staff Track

As trust and reps build, you’ll grow into higher\-leverage work:

• Weekly planning and prioritization with Justin
• Project management across multiple clients, both business and art commitments
• Process building \+ operational ownership
• Hiring and management of small team
• Helping shape how the businesses scale (and taking real ownership of outcomes)

Must\-Haves

• Proven experience running point on details (EA, ops, project coordination, studio manager, event production, small business admin—any of these can fit).
• High initiative \+ strong problem\-solving: extreme organization \+ follow\-through
• Comfort with ambiguity and speed—this is a growing business, not a big\-company lane.
• Confident communicator with clients (written \+ verbal)
• Tech fluency (Google Workspace, spreadsheets) and ability to quickly learn new system
• Comfortable with basic numbers/admin (invoicing, tracking, follow\-ups)
• Fluent in both English, conversational Spanish is desired

Nice\-to\-Haves

• Experience in start\-up businesses, small\-businesses, or in the art world
• Sales mindset or experience (or the desire to build this skill)
• Event production, hospitality, or creative business experience
• QuickBooks familiarity
• Experience building simple systems

What Success Looks Like (First 60–90 Days)

• Calendar and projects feel calmer and more structured
• Leads are tracked; follow\-ups happen; fewer opportunities slip away
• Invoicing and admin are consistent and reliable
• Assumes the duties of a weekly check\-in cadence and drives the goals and priorities
• Artist feels his time is freeing up and is protected for high\-value creative work

Compensation \+ Upside

* $20,000 base (part\-time, 15–20 hrs/week)

* Sales commission upside (for bookings closed or revenue influenced—structure defined during onboarding)

* Profit\-sharing opportunity tied to clear performance and growth milestones

• Clear path to increased hours and Chief of Staff scope over time

How to Apply

Please send:

• Resume

Short note answering: Why does this role interest you and what are your thoughts on the longer\-term progression? What’s a problem you solved without being asked

• that materially helped a team or leader?

Job Type: Part\-time

Pay: From $20,000\.00 per year

Expected hours: 20 per week

Benefits:

• Flexible schedule
• Paid time off

Work Location: Hybrid remote in Houston, TX 77018