Office Assistant

Overview

We are seeking a dedicated and detail\-oriented Office Assistant to join our team. The ideal candidate will possess strong organizational skills and the ability to manage multiple tasks efficiently in a fast\-paced environment. This role is essential in ensuring smooth office operations and providing exceptional customer service. The Office Assistant will be responsible for a variety of administrative tasks, contributing to the overall effectiveness of our office.

Responsibilities

• Manage front desk operations, greeting visitors and handling inquiries with professionalism.
• Operate multi\-line phone systems, ensuring effective communication and phone etiquette.
• Perform data entry tasks accurately and efficiently, maintaining organized records.
• Assist with filing, proofreading documents, and managing office correspondence.
• Utilize Microsoft Office and Google Workspace for document creation, spreadsheet management, and presentations.
• Support calendar management by scheduling appointments and coordinating meetings.
• Provide customer support through effective communication, addressing client needs promptly.
• Assist with bookkeeping tasks as needed, including basic accounting functions using QuickBooks.
• Maintain an organized office environment, ensuring supplies are stocked and equipment is functional.
• Collaborate with team members to improve office processes and enhance overall productivity.

Qualifications

• Previous office experience or administrative experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Strong computer skills with the ability to learn new software quickly; familiarity with QuickBooks is a plus.
• Excellent organizational skills with a keen attention to detail and time management abilities.
• Bilingual candidates are highly desirable to assist diverse clientele effectively.
• Experience in customer service roles with a focus on providing exceptional support.
• Knowledge of clerical duties such as filing, typing, and managing correspondence is essential.
• Prior experience as a dental receptionist or medical receptionist is advantageous but not mandatory.
• Ability to work independently as well as collaboratively within a team setting. Join us in creating an efficient and welcoming office environment where your contributions will be valued!

Job Type: Full\-time

Pay: $15\.00 \- $22\.00 per hour

Benefits:

• 401(k)
• Employee discount
• Paid time off

Work Location: In person