Personal Assistant (PA)

Overview We are seeking a dynamic and highly organized Personal Assistant (PA) to provide comprehensive administrative support to our executive team in a fast\-paced, professional environment. This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, and handling a variety of clerical tasks with precision and professionalism. The ideal candidate will demonstrate exceptional organizational skills, proactive problem\-solving abilities, and a positive attitude that energizes the workplace. This paid position offers an exciting opportunity to be an integral part of a vibrant organization committed to excellence and growth. Responsibilities Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events efficiently. Handle correspondence via phone, email, and messaging platforms with professionalism and courtesy, maintaining excellent phone etiquette. Prepare and proofread documents, reports, presentations, and transcriptions to ensure accuracy and clarity. Organize files, maintain records through filing systems—both digital and physical—and ensure data entry accuracy using online Accounting Platforms and other office management tools. Support project coordination efforts by tracking deadlines, preparing agendas, taking meeting minutes, and following up on action items. Manage Inventory Control, Fulfill Weekly Customer Orders, Receive Vendor Products Assist with Office Equipment Set Up for Client Sessions. Utilize office software like Microsoft Office Suite (Word, Excel PowerPoint) for various administrative tasks while demonstrating strong typing skills. Perform clerical duties such as photocopying, scanning documents, data entry, filing systems management, and transcription services as needed. Experience Proven experience as a Personal Assistant or Executive Administrative Support role within a professional office setting. Demonstrated expertise in office management tasks including calendar management, filing systems, and front desk operations. Strong background in administrative functions such as data entry, bookkeeping, proofreading, transcription, and customer service. Familiarity with project coordination tools and techniques to support multiple ongoing initiatives simultaneously. Excellent organizational skills with the ability to prioritize tasks effectively in a fast\-paced environment. Proficiency in Microsoft Office (Word, Excel PowerPoint), Google Workspace applications (Gmail, Drive), and familiarity with multi\-line phone systems. Knowledge of office equipment operation including fax machines, scanners, printers along with basic computer literacy skills. Exceptional communication skills—both written and verbal—with polished phone etiquette and professional demeanor at all times. This role is perfect for highly motivated individuals eager to contribute their organizational talents while supporting leadership in a vibrant organization dedicated to excellence! Pay: $25\.00 \- $30\.00 per hour Benefits: Flexible schedule Work Location: Hybrid remote in San Diego, CA 92130