Executive Assistant / Receptionist

Overview Welcome to Anand Desai Law! Looking for a SUPERSTAR executive assistant and receptionist! We want a dynamic person with a great attitude and bubbly personality to help join our small law firm and help us grow! If you don't have a legal background, you are still encouraged to apply because a willingness to learn is important to us! www.CallDesai.com / IG: Lawdesai This vital role combines front desk responsibilities with executive support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will thrive in a fast\-paced environment, demonstrate excellent communication skills, and possess a proactive attitude. Your energy and professionalism will help create a welcoming atmosphere while efficiently managing administrative tasks that keep our office running seamlessly. Responsibilities Greet visitors, clients, and vendors warmly, providing outstanding customer service and ensuring a positive first impression. Assist Anand Desai with scheduling, calendar management, reminders, and daily administrative tasks Manage multi\-line phone systems with professionalism, directing calls accurately and courteously. Handle front desk duties including answering inquiries, scheduling appointments, and maintaining visitor logs. Perform data entry, filing, and document proofreading to ensure accuracy and organization of all office records. Handle mail, scanning, filing, and document organization Oversee office management tasks such as supply inventory, mail distribution, and maintaining cleanliness of common areas. Utilize computer skills in Microsoft Office Suite, Google Workspace, and other relevant software to support administrative functions. Support personal assistant duties as needed, including travel arrangements and confidential correspondence. Maintain professionalism and confidentiality at all times Support staff and management with various administrative needs throughout the day Requirements Proven office experience with strong clerical and administrative skills. Excellent organizational skills with the ability to prioritize tasks effectively. Proficiency in computer literacy including Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry tools. Experience with multi\-line phone systems, front desk operations, and office management procedures. Bilingual abilities are highly desirable to serve diverse client needs. Strong phone etiquette and customer support skills to handle inquiries professionally. Demonstrated time management skills with the ability to multitask efficiently under pressure. Personal assistant experience or calendar management expertise is advantageous. Join us in a role that combines energetic front desk engagement with vital executive support! We’re committed to fostering a professional environment where your organizational talents shine while delivering exceptional service every day. All positions are paid roles designed to support your career growth within a vibrant office setting! Pay: $24\.00 \- $29\.00 per hour Benefits: Dental insurance Health insurance Paid time off * Vision insurance Work Location: In person