Personal Assistant

Job Summary We are seeking an energetic and highly organized Personal Assistant to provide comprehensive administrative support to a busy executive or team. This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, and handling a variety of clerical tasks with precision and professionalism. The ideal candidate will thrive in a fast\-paced environment, demonstrate exceptional organizational skills, and possess a proactive attitude to anticipate needs and streamline workflows. This paid position offers an exciting opportunity to be an integral part of a dynamic organization committed to excellence. Responsibilities Manage and maintain complex calendars using tools such as Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events efficiently. Coordinate and organize events, meetings, and travel arrangements, including booking venues, accommodations, transportation, and preparing agendas. Handle correspondence via email, phone calls, and written communication with professionalism and courtesy, ensuring prompt responses and follow\-up. Perform data entry, filing, document proofreading, transcription, and record keeping to ensure accuracy and accessibility of information. Oversee office management tasks such as supply inventory, equipment maintenance, filing systems, and front desk duties to create a welcoming environment. Utilize QuickBooks for basic bookkeeping tasks including invoicing, expense tracking, and financial record management. Support project coordination efforts by tracking deadlines, preparing reports, and collaborating with team members to meet organizational goals. Use multi\-line phone systems with excellent phone etiquette to handle inquiries efficiently while maintaining a positive customer service approach. Experience Proven experience as a Personal Assistant or in an administrative support role within an office environment. Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications (Docs, Sheets), and office management software such as DocuSign. Strong organizational skills with the ability to prioritize tasks effectively in a fast\-paced setting. Experience managing calendars using Microsoft Outlook Calendar or similar scheduling tools. Familiarity with bookkeeping software like QuickBooks for basic financial transactions and record keeping. Excellent typing speed combined with transcription skills for accurate documentation. Knowledge of office procedures including filing systems, data entry processes, clerical tasks, and front desk operations. Exceptional communication skills with professional phone etiquette and customer service orientation. Join us to be part of a vibrant team where your organizational talents will make a real impact! This paid role is perfect for someone eager to grow their career supporting executive functions while enjoying the benefits of working in a supportive environment dedicated to your success. Pay: $20\.00 \- $25\.00 per hour Benefits: Flexible schedule Experience: Personal assistant: 3 years (Required) Work Location: In person