Client Coordinator

Job Overview

We are seeking a dynamic and highly organized Client Coordinator to join our team! In this vital role, you will serve as the primary point of contact for clients, ensuring seamless communication, efficient scheduling, and exceptional customer service. Your energetic approach and attention to detail will help foster strong relationships and support the overall success of our operations. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant, client\-focused environment.

Duties

• Manage incoming calls using multi\-line phone systems with professionalism and courtesy, ensuring all inquiries are addressed promptly
• Greet clients and visitors at the front desk with a warm, welcoming attitude, providing excellent customer service
• Maintain accurate records through data entry, filing, and proofreading to ensure information is current and organized
• Utilize Microsoft Office and Google Workspace tools for scheduling, correspondence, and document management
• Assist with calendar management and appointment setting for team members or clients as needed
• Support office management tasks including bookkeeping, invoicing via QuickBooks, and general clerical duties
• Handle phone etiquette with professionalism, ensuring clear communication and positive interactions at all times

Requirements

• Proven experience in office management or administrative roles with strong organizational skills
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Experience with QuickBooks or similar bookkeeping software is preferred
• Excellent customer service skills with the ability to handle multiple tasks efficiently in a fast\-paced environment
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Previous experience as a dental or medical receptionist, personal assistant, or front desk clerk is advantageous
• Strong typing skills along with time management capabilities to prioritize tasks effectively
• Knowledge of office equipment such as multi\-line phone systems and filing systems
• Attention to detail in proofreading documents and managing data entry tasks

Join us as a Client Coordinator and become a key player in delivering outstanding service while advancing your administrative expertise! We value energetic individuals who thrive on organization, communication, and making a positive impact every day.

Pay: $24\.63 \- $29\.66 per hour

Benefits:

• Flexible schedule
• Professional development assistance

Work Location: Hybrid remote in Somerset, NJ 08873