Executive Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Executive Administrative Assistant to support our leadership team and ensure the smooth operation of daily business activities. This role is vital in managing administrative functions, coordinating projects, and providing exceptional support to executives. The ideal candidate will demonstrate proactive problem\-solving skills, excellent communication abilities, and a keen eye for detail. This paid position offers an exciting opportunity to be at the heart of a fast\-paced, innovative environment where your organizational talents will shine.

Responsibilities

Administrative \& Operations

• Manage calendars, meetings, and scheduling
• Organize files, documents, and internal systems
• Maintain CRM systems
• Assist with transaction coordination and deal tracking
• Support agent needs and internal communication

Executive Support

• Act as a right\-hand to ownership across businesses
• Help prioritize tasks and manage daily workflow
• Coordinate meetings, follow\-ups, and projects
• Assist with inbox management and communications

Business Support (Multi\-Company)

• Support initiatives for:

\*

• Barlowe Daly Realty
• SipIt
• Easy Move
• Help with project execution, vendor coordination, and growth initiatives
• Assist in building systems, processes, and reporting

Skills

• Proven experience in office management or administrative support roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and Microsoft Outlook Calendar.
• Excellent typing speed along with transcription and proofreading skills for accurate document preparation.
• Strong project coordination abilities with attention to detail in managing multiple priorities simultaneously.
• Exceptional phone etiquette skills across multi\-line phone systems; capable of handling high\-volume calls professionally.
• Knowledge of office procedures including filing systems, data entry, and front desk operations.
• Ability to adapt quickly in a fast\-paced environment while maintaining professionalism and efficiency.
• Familiarity with DocuSign for electronic signatures; experience in event planning is a plus.
• Demonstrated customer service skills with a friendly yet professional demeanor. This role is perfect for a motivated individual eager to contribute their administrative expertise in a vibrant workplace environment!

Job Type: Part\-time

Pay: $16\.00 \- $20\.00 per hour

Work Location: Hybrid remote in San Antonio, TX 78256