Administrative & Marketing Coordinator

Job Overview

We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will be adept at managing multiple tasks, maintaining a high level of professionalism, and ensuring smooth office operations. This role requires excellent communication skills, attention to detail, and the ability to work independently in a fast\-paced environment, with tasks evolving daily.

Duties

• Provide comprehensive administrative support to executives, including calendar management, travel arrangements, and meeting coordination.
• Prepare and organize documents for meetings, presentations, and reports. Ensuring accuracy with spelling and grammar pre\-publishing.
• Manage incoming communications, including phone calls, texts, instagram messages and emails, ensuring timely responses with appropriate phone etiquette. Must be able to answer incoming calls between 8\-5, M\-F, through VOIP service on your phone.
• Maintain filing systems both digitally and physically to ensure easy access to important documents.
• Conduct data entry tasks accurately to maintain up\-to\-date records.
• Assist in office management duties, including ordering supplies.
• Collaborate with other contracted companies to facilitate communication and project completion.

Skills

• Strong computer literacy with proficiency in Canva, Excel, Microsoft Office Suite and other relevant software applications.
• Excellent clerical skills with a focus on organization and attention to detail.
• Familiarity with phone systems and professional phone etiquette.
• Proven ability in data entry with high accuracy rates.
• Experience in office management practices is a plus.
• Strong administrative skills with the ability to prioritize tasks effectively.

This Executive Assistant position is essential for ensuring our executives can focus on strategic initiatives while you handle the operational details that keep our organization running smoothly. If you are a motivated individual looking for an opportunity to contribute significantly within a dynamic team, we encourage you to apply.

Job Type: Part\-time

Pay: $18\.00 \- $19\.50 per hour

Benefits:

• Flexible schedule

Schedule:

• Choose your own hours
• Monday to Friday

Application Question(s):

• Are you able to answer incoming calls from 8\-5, M\-F, for this part time position?

Shift availability:

• Day Shift (Required)

Work Location: Hybrid remote in Scottsdale, AZ 85258