Operations Assistant

Job Overview

We are seeking a dynamic and detail\-oriented Operations Assistant to join our team! In this vital role, you will support daily office functions, coordinate projects, and ensure smooth operational workflows. Your proactive approach and organizational skills will help streamline processes, enhance communication, and contribute to a productive work environment. This paid position offers an exciting opportunity to develop your administrative expertise while supporting various departments and executive teams.

Duties

• Manage calendar schedules using Microsoft Outlook Calendar and Google Workspace, ensuring appointments are coordinated efficiently.
• Provide executive administrative support, including preparing documents, proofreading materials, and managing correspondence with professionalism and accuracy.
• Assist with event planning, coordinating logistics for meetings, conferences, and company events from start to finish.
• Handle data entry tasks with precision using Microsoft Office tools and QuickBooks for bookkeeping and financial record keeping.
• Support office management activities such as filing, maintaining office supplies, answering multi\-line phone systems, and managing front desk responsibilities.
• Conduct transcription and clerical tasks including proofreading documents, data entry, and document organization.
• Utilize strong phone etiquette to communicate effectively with clients, vendors, and team members while providing excellent customer service.

Experience

• Proven administrative experience in an office environment or as a personal assistant.
• Demonstrated skills in project coordination, event planning, and office management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with Office 365 tools.
• Experience with QuickBooks or similar bookkeeping software is preferred.
• Strong organizational skills with the ability to multitask efficiently in a fast\-paced setting.
• Excellent typing speed combined with attention to detail for proofreading and transcription tasks.
• Knowledge of multi\-line phone systems, calendar management tools like Microsoft Outlook Calendar, and electronic signature platforms such as DocuSign is highly desirable. Join us to be part of a vibrant team where your organizational talents will make a real impact! We value proactive individuals who thrive on supporting operations seamlessly while delivering exceptional service across all levels of the organization. This role is paid — your dedication helps us achieve operational excellence every day!

Pay: $31\.93 \- $37\.62 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Relocation assistance
• Tuition reimbursement
• Vision insurance

Work Location: In person