Front Desk Receptionist

Overview

We are seeking an energetic and professional Front Desk Receptionist to be the welcoming face of our organization. This vital role involves managing front desk operations, providing exceptional customer service, and ensuring smooth office management. The ideal candidate will be highly organized, tech\-savvy, and capable of handling multiple responsibilities with a positive attitude. Your role will set the tone for a professional and friendly environment, supporting both visitors and team members alike.

Responsibilities

• Greet visitors warmly and professionally, ensuring they feel welcomed and attended to promptly.
• Manage multi\-line phone systems, directing calls efficiently and courteously while maintaining excellent phone etiquette.
• Handle all front desk duties including scheduling appointments, managing calendars, and coordinating meetings with precision.
• Perform data entry, filing, and maintain accurate records using Microsoft Office, Google Workspace, and other office management tools.
• Support office management tasks such as supply inventory, mail distribution, and basic bookkeeping using QuickBooks or similar software.
• Assist with clerical tasks like proofreading documents, organizing files, and maintaining a tidy reception area.
• Provide exceptional customer support by addressing inquiries promptly and professionally in person or via phone or email.
• Support administrative functions such as calendar management, appointment setting, and personal assistant duties as needed.

Experience

• Prior office experience in a receptionist or administrative support role is required; experience in medical or dental reception is a plus.
• Demonstrated proficiency with computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and data entry skills.
• Strong organizational skills with the ability to multitask efficiently in a fast\-paced environment.
• Excellent communication skills with an emphasis on phone etiquette; bilingual abilities are highly desirable to serve diverse client needs.
• Experience with multi\-line phone systems, clerical tasks such as proofreading and filing, and basic bookkeeping using QuickBooks is preferred.
• Knowledge of office management procedures along with familiarity in handling confidential information responsibly.
• Ability to manage time effectively while supporting multiple departments or functions within the organization. Join us to become an essential part of a dynamic team where your organizational skills and friendly demeanor will make a lasting impact!

Pay: $17\.50 \- $22\.00 per hour

Benefits:

• Paid time off

Work Location: In person