Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role is the heartbeat of our office operations, ensuring smooth daily functions and providing exceptional support to our reps and clients. As an energetic and proactive professional, you will manage a variety of administrative tasks, coordinate schedules, handle sales support communications, and maintain an efficient office environment. Your enthusiasm and attention to detail will help foster a positive workplace atmosphere and contribute to the overall success of our organization.

Responsibilities

• Greet visitors at the front desk with professionalism and warmth, creating a welcoming environment for all guests.

* Perform data entry and maintain organized filing systems using digital tools such as Google Workspace and Microsoft Office.

• Handle calendar management, scheduling appointments, meetings, and coordinating logistics for staff and executives.
• Receive sales orders from reps and submit enrollments across multiple vendor platforms.
• Provide consistent sales support to the reps in the field
• Set up and track contract renewals for rep's existing customers.
• Attend weekly meetings to help develop and execute market strategies.
• Provide administrative support as business develops
• Assist with bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and basic financial record keeping.
• Manage multi\-line phone systems, directing calls accurately and courteously while providing excellent customer service.
• Support office management duties such as ordering supplies, maintaining office equipment, and overseeing general administrative functions.
• Proofread documents for accuracy and clarity, ensuring all communications are professional and error\-free.
• Provide clerical support including photocopying, scanning, faxing, and managing correspondence.
• Maintain a high level of phone etiquette while supporting customer service efforts through courteous communication and problem resolution.

Qualifications

• Proven experience in an administrative or clerical role with strong office management skills.
• Excellent computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry tools.
• Prior experience with sales support and bookkeeping software is preferred.
• Exceptional organizational skills with the ability to prioritize tasks efficiently in a fast\-paced environment.
• Strong communication skills, including phone etiquette and customer support experience; bilingual abilities are a plus.
• Familiarity with multi\-line phone systems, filing systems, calendar management, and general office procedures.
• Demonstrated attention to detail with proofreading capabilities to ensure accuracy in all documents.
• Ability to manage time effectively while handling multiple responsibilities simultaneously.
• Previous experience as a receptionist or personal assistant is advantageous; dental or medical receptionist experience is a bonus. Join us in this exciting role where your energy and organizational talents will make a real world difference! We’re committed to creating a supportive environment that values your contributions while offering opportunities for growth within our vibrant organization.

Pay: $35,000\.00 \- $48,000\.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Employee assistance program
• Flexible schedule
• Health insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program

People with a criminal record are encouraged to apply

Work Location: Hybrid remote in Highland, IL 62249