Administrative Assistant

Applied Behavior Consultants, Inc. \- Rancho Cucamonga office is seeking an Admin Assistant.

SUMMARY: Provides general administrative assistance to Director, Program Manager, Office Manager, and staff.

DUTIES AND RESPONSIBILITIES: The following reflects management’s definition of essential functions for this job but does not restrict the task that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

QUALIFICATIONS: Associate Degree or 1 years of office experience, Excellent verbal and written communication skills, Excellent professionalism especially in maintaining accuracy and confidentiality

Essential Job Duties and Responsibilities

· Answer phones, and direct calls to appropriate person

· Maintain cleanliness, organization, and supplies replenishment for common use areas (breakroom, meeting room, restroom).

· Prepare and submit PNFs (Purchase Notification Forms), and TNFs (Travel Notification Forms) for expenses, and keep monthly expense report records.

· Assist with maintaining inventory of office, and clinical supplies and ordering supplies monthly, or as needed with management approval per order.

· Assist Office Manager with tracking, processing, and filing employee confidential employee documents e.g., SCFs, TB test, immunization records.

· Assist with vendors as they arrive on site by escorting them in the building, staying with the vendor the entire time they are in the building, and maintain contact information.

• Assist with daily center client’s arrival and departure process and record client and staff arrival data for attendance purposes.

· Assisting with maintenance of clinical and administrative documents (i.e. Training packets, parent binders), making copies and packets when requested.

· Assist with referral calls and completing client intake referral information

• Assist with submitting new referral information to Sacramento and assist with new client in\-taking process
• Provide administrative support for new client intake assessment process including scheduling appointments, assessment folder, and other supporting duties as requested.
• Maintain client files and ensure all required documents are in place
• Daily and weekly CR billing audit for clinical supervisors and technician billing
• Complete client’s termination/discharge process including communication with Sacramento.
• Processing of new authorization to include verification of authorization received to ensure matching with level of services requested, complete and submit Pending Insurance Form, track entries of authorization, and ensure all billing with pending authorization codes are changed with newly entered authorized service codes.
• Complete monthly insurance confirmation to verify accurateness of billing for insurance clients.
• Complete reports of authorization utilization of client’s services as requested by the Director.
• Assist with contacting funding sources, physician offices, and parents as requested by supervisors and Sacramento team.
• Complete monthly tracking of supervisions required for RBT.
• Auditing Parent Verification Forms in Central Reach and obtaining parent’s signature.
• Assist Office Manager with technician recruitment duties as needed including applicant’s communication, complete screening interview, and set\-up for in person interview.
• Assist with scheduling related duties as needed including phone calls and CR appointments changes.
• Other Duties as assigned.

Pay Range for position: $19\.00\-$22\.00 per hour

The salary range is the range ABC, Inc., in good faith, believes is the range of possible compensation for this role at the time of this posting. This range may be modified in the future and actual compensation may vary from posting based on geographic location, work experience, education and/or skill level. Even within the range, the actual compensation will vary depending on the above factors as well as market/business considerations. No amount is considered to be wages or compensation until such amount is earned, vested, and determinable under the terms and conditions of the applicable policies and plans.

The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.

Job Type: Full\-time (temporary)

Salary: From $19\.00 \- $22 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Office: 1 year (Preferred)
• Customer Service: 1 year (Preferred)

This Company Describes Its Culture as:

• Outcome\-oriented \-\- results\-focused with strong performance culture

Work Remotely

• No

Pay: $19\.00 \- $22\.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Office: 1 year (Preferred)

Ability to Commute:

• Rancho Cucamonga, CA 91730 (Preferred)

Work Location: In person