Construction Administrator
Highline Design \& Build – Centennial, CO
We’re a growing residential remodeling company specializing in custom decks, outdoor living spaces, and interior renovations. We’re looking for a highly organized, proactive Construction Administrator / Project Coordinator to help keep our projects, clients, and team running smoothly.
This is a key role in our company. You’ll work closely with ownership and project managers to ensure projects stay organized, clients are informed, and nothing falls through the cracks.
What You’ll Do
This role is a mix of project coordination, client communication, and operational support.
Project Coordination
- Set up and manage project files in Buildertrend \& Google Drive
- Coordinate permits, scheduling, and project logistics
- Communicate regularly with homeowners and provide updates
- Support project managers with documentation, scheduling, and follow\-through
- Track invoices, receipts, and project progress
- Serve on a team as a main point of contact for homeowners during projects
- Respond to calls, emails, and messages in a timely, professional manner
- Coordinate between office, field crews, and clients
- Respond to inbound leads and schedule consultations
- Track and organize lead pipeline
- Help manage social media (2\+ posts per week) and project updates
- Assist with review generation and online presence
- Organize files, systems, and documentation across projects
- Support hiring efforts (job postings, applicant tracking)
- Assist with basic bookkeeping (receipt tracking, expense organization)
- Work with ownership to stay organized across projects and priorities
- Highly organized and detail\-oriented
- Strong, emotionally intelligent communicator (written and verbal)
- Able to manage multiple projects and priorities at once
- Proactive and solution\-oriented
- Comfortable in a fast\-paced, small business environment
- Experience with Buildertrend, CRM systems, or construction admin is a plus
- Bookkeeping or administrative experience preferred
- A collaborative, team\-oriented work environment
- Flexibility in how you manage your day\-to\-day responsibilities
- The opportunity to take ownership of your role and make a real impact
- A supportive team that values problem\-solving and communication over blame
- A growing company with room for long\-term development
- Based in the South Denver metro area
- 2 weeks paid time off
- Paid holidays
- 50% health insurance reimbursement
- Flexible schedule
- Health insurance
- Paid time off
Client \& Team Communication
Marketing \& Lead Management
Administrative \& Operational Support
What We’re Looking For
About Our Team \& Culture
We’re a hands\-on, growing company that values clear communication, teamwork, and taking ownership of your work.
We operate in a collaborative environment where project managers and office staff work closely together to keep projects running smoothly. You won’t be working in a silo \- you’ll be part of a team that communicates openly, supports each other, and solves problems together.
At the same time, we’re not micromanagers. We trust our team to manage their responsibilities, stay organized, and follow through. This role offers flexibility and autonomy, balanced with clear expectations and accountability.
What we offer:
We’re looking for someone who is positive, detail\-oriented, adaptable, and enjoys working as part of a team while also taking initiative in their own role.
Position Details
* Full\-time, salaried ($47,000–$52,000/year depending on experience)
* Hybrid role (in\-office Tuesdays \& Fridays, remote flexibility other days)
Benefits
Pay: $47,000\.00 \- $52,000\.00 per year
Benefits:
Work Location: Hybrid remote in Centennial, CO 80111