Specialist, Executive Assistant/Program Manager

#### Job Title: Specialist, Executive Assistant/Program Manager

Location: Bethesda, Maryland (Hybrid)

Reports To: EVP External Affairs \& Chief Communications Officer

FLSA Status: Exempt

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#### About NACHC:

Founded in 1971, the National Association of Community Health Centers (NACHC) serves as the leading voice for America’s Health Centers and the people and communities they serve. NACHC works to promote the provision of high\-quality, affordable, community\-based health care to everyone, particularly to underserved populations.

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#### Key Responsibilities:

1\. Administrative Support

• Administrative Support: Manage and schedule appointments, meetings and travel arrangements for executives, ensuring efficient use of their time. Manage contract processing, billing/coding, and all requisite paperwork and approvals for functional area teams.
• Communication Management: Serve as the primary point of contact between executives and internal/external stakeholders; handle correspondence and inquiries professionally.
• Meeting Coordination: Organize and prepare materials for meetings, including agendas and presentations. Take minutes or meeting notes. Ensure followup on action items.
• Document Management: Draft, review, and edit reports, proposals, presentations and other documents as needed. Maintain organized electronic and physical filing systems.
• Project Coordination: Assist in the planning and execution of special projects, tracking deadlines and deliverables.
• Office Management: Support the smooth operation of the office, including maintaining supplies, equipment, and office policies.
• Confidentiality: Handle sensitive information with discretion and professionalism.
• Software knowledge Coordinate and operate virtual meeting platforms (Microsoft Teams, Zoom, Webex, Ring Central). Operate office wide systems such as Microsoft Office, Paychex and others.

2\. Project Management Support

• Provide project management support including managing timelines, coordinating documents and project data
• Timelines: Track internal and external deadlines, provide reminders and alerts as necessary.
• Organizational communication: Alert Csuite/SVPs to any potential issues, coordinate with all NACHC departments and provide ongoing status reports to stakeholders

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#### Required Qualifications:

• Bachelor's degree preferred.
• 3 to 5\+ years of experience providing administrative support to executivelevel staff and/or Project Coordination experience.
• Must be in the office 2 days per week.

#### Key Skills and Competencies:

• Demonstrated proficiency with MS Office applications, especially Word, Excel, Visio, PowerPoint, and Asana.
• Ability to communicate professionally, concisely, and effectively, both verbally and in writing
• Demonstrated ability to appropriately handle and manage highly sensitive information and communication.
• Demonstrated ability to make decisions, establish priorities, and "manage up" in a busy work environment.
• Demonstrated ability to work effectively both as a team member and independently.
• Demonstrated ability to work in a culturally diverse environment.
• Organized and detail oriented; ability to multitask and reprioritize as necessary.
• Excellent interpersonal and communication skills (written and verbal).

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#### Why Join NACHC?

At NACHC, you’ll be part of a dedicated and collaborative team working to improve the health and well\-being of communities nationwide. We offer competitive compensation, comprehensive benefits, and opportunities for growth in a purpose\-driven organization.

Salary: $63,000 \- $88,000

#### About National Association Of Community Health Centers Inc

Founded in 1971, the National Association of Community Health Centers (NACHC) serves as the leading voice for America’s Health Centers and the people and communities they serve. NACHC works to promote the provision of high\-quality, affordable, community\-based health care to everyone, particularly to underserved populations