Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, providing exceptional support to ensure smooth daily functions. Your energetic approach and attention to detail will help foster a productive environment, manage administrative tasks efficiently, and deliver outstanding customer service. This paid position offers an exciting opportunity to develop your skills in office management while contributing to a collaborative and positive workplace.

Responsibilities

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi\-line phone systems, handle incoming calls, and route inquiries effectively
• Maintain accurate data entry records using Microsoft Office, Google Workspace, and QuickBooks for bookkeeping and administrative purposes
• Organize and file documents systematically, ensuring easy retrieval and compliance with record\-keeping standards
• Support calendar management by scheduling appointments, meetings, and reminders for team members
• Assist with clerical duties such as proofreading correspondence, preparing reports, and managing office supplies
• Provide excellent customer support through attentive communication and prompt resolution of inquiries or issues

Requirements

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and basic data entry skills
• Experience with QuickBooks or similar bookkeeping software is preferred
• Bilingual abilities are a plus to serve diverse clients effectively
• Excellent phone etiquette and customer service skills to handle front desk responsibilities confidently
• Strong time management skills with the ability to prioritize tasks efficiently
• Clerical experience including filing, proofreading, and document management is highly desirable
• Personal assistant or medical/dental receptionist experience is beneficial but not required
• Ability to adapt quickly in a fast\-paced environment while maintaining professionalism

Join us as an Administrative Assistant and become an essential part of a vibrant team dedicated to excellence! We value proactive individuals who thrive on organization, communication, and delivering top\-tier support. This role offers a rewarding environment where your organizational talents will shine while helping our office operate seamlessly every day.

Pay: $22\.48 \- $27\.08 per hour

Benefits:

• 401(k) matching
• Employee discount
• Health insurance
• Paid time off
• Relocation assistance

Ability to Relocate:

• Miami Lakes, FL 33014: Relocate with an employer provided relocation package (Required)

Work Location: In person