LEGAL ADMINISTRATIVE ASSISTANT / COORDINATOR

POSITION OVERVIEW

Gill \& Brissette, a boutique criminal defense law firm in Fort Worth, Texas, seeks an organized and professional Legal Administrative Assistant to join our reception and administrative team. This role is critical to our firm's daily operations—you'll be the first point of contact for clients, attorneys, and the public, while also managing case file initiation and administrative tasks.

This is a full\-time, in\-office position offering opportunities for growth into an office manager or paralegal track based on performance and career interests.

KEY RESPONSIBILITIES

Reception \& Client Services

· Greet visitors professionally and manage check\-in procedures

· Answer and route incoming calls with professionalism and confidentiality

· Schedule appointments and manage calendar for multiple attorneys

· Respond to initial client inquiries via phone and email

· Maintain a welcoming, organized reception area

· Handle mail, deliveries, and package management

Case File Initiation \& Management

· Set up new case files following firm procedures and protocols

· Input client information into case management software

· Organize and file case documents

· Ensure file completeness and accuracy

· Maintain confidentiality of all client information

· Coordinate with attorneys and paralegal staff on file status

Administrative Support

· Manage general office operations and logistics

· Perform data entry and document processing

· Assist with scheduling and coordination tasks

· Support other administrative functions as needed

REQUIRED QUALIFICATIONS

Education \& Experience:

• High school diploma or equivalent; some college or legal/administrative experience preferred
• General legal or administrative background strongly preferred
• Proficiency in Microsoft Office 365 Suite (Word, Excel, Teams, Outlook)
• Proficiency in Adobe Acrobat Pro
• Excellent organizational and time management skills
• Strong written and verbal communication abilities
• Fluency in Spanish (required)

Core Competencies:

· Professional demeanor and excellent interpersonal skills

· Ability to work independently and as part of a team

· Detail\-oriented with strong accuracy focus

· Calm composure when handling sensitive or confidential matters

· Discretion and professionalism when working with vulnerable clients

· Ability to multitask and prioritize effectively

· Reliable and punctual attendance

Technical Requirements:

· Comfortable learning new software systems (legal case management software)

· Typing proficiency and data entry skills

· Ability to navigate digital filing systems

PREFERRED QUALIFICATIONS

· Prior experience in a law office or legal environment

· Familiarity with legal case management software (we'll train you on our system)

· Bilingual capabilities in Spanish and English

· Customer service experience in a professional setting

· Experience with legal terminology or criminal law concepts

WHY JOIN GILL \& BRISSETTE

Growth Opportunity:

This role offers a clear advancement path. Perform well, and you can grow into an office manager or paralegal track.

Supportive Team:

You'll work with a team of 6\+ professionals in an established, organized firm with mentoring and collaboration built into our culture.

Professional Environment:

Our attorneys are board\-certified specialists with decades of experience. You'll work in a firm known for excellence and integrity.

Full\-Time Position:

Stable, full\-time employment at 3663 Airport Freeway, Fort Worth, Texas 76111\. In\-office role with established support structure and professional development.

Competitive Compensation:

$45,000 \- $55,000 annually, based on experience and qualifications.

WHAT WE'RE LOOKING FOR

We need someone who is:

· Professional \& Discreet: Criminal defense clients often face sensitive situations. You'll need to handle confidential information with absolute professionalism and empathy.

· Reliable: Our clients depend on us, and we depend on you. Consistent attendance and punctuality are essential.

· Adaptable: Legal work involves learning new processes, software, and procedures. You should be willing to learn and grow.

· Detail\-Oriented: Case files and client records must be accurate. Small mistakes can have consequences.

· Independent \& Collaborative: You'll manage tasks independently while also working closely with attorneys and staff.

POSITION DETAILS

Job Type: Full\-Time

Location: 3663 Airport Freeway, Fort Worth, Texas 76111

On\-Site Requirement: In\-office, full\-time

Salary Range: $45,000 \- $55,000 annually

Timeline: Seeking to fill ASAP

Job Type: Full\-time

Pay: $45,000\.00 \- $55,000\.00 per year

Benefits:

• Paid time off
• Parental leave
• Professional development assistance

Education:

• High school or equivalent (Required)

Language:

• Spanish (Required)

Ability to Commute:

• Fort Worth, TX 76111 (Required)

Work Location: In person