Office Manager / Marketing Coordinator

Overview

Capstone Design \+ Build creates environments that are both highly functional and thoughtfully designed. From building new homes to reimagining existing residential and commercial spaces, our team is dedicated to bringing each client’s vision to life with clarity and purpose. As a fully integrated design\-build firm, collaboration is at the heart of our process. Our architectural and construction teams work together from concept to completion, ensuring a seamless, efficient experience for our clients.

We are seeking a highly organized, proactive professional who will serve as an integral part of our team and play a key role in supporting the firm’s continued growth. This position blends traditional office management with a strong emphasis on marketing, brand development, and business support. The ideal candidate is proactive, detail\-oriented, resourceful, and motivated to contribute beyond daily operations.

Core Responsibilities

Office Operations \& Team Support

• Maintain an organized, efficient, and professional office environment.
• Oversee filing systems, data management, and internal procedures.
• Handle sensitive company and client information with the highest level of confidentiality.
• Produce accurate, high\-quality work with sufficient lead time for internal review.
• Communicate clearly and professionally with team members, clients, and partners.
• Identify and implement improved processes, tools, and technologies to enhance office efficiency.

Marketing \& Growth Initiatives (Key Focus)

• Lead content creation efforts, including social media, project highlights, and firm updates.
• Collaborate with project managers and leadership to capture project photos, videos, and milestones.
• Plan and execute marketing campaigns, local outreach, and community engagement initiatives.
• Manage relationships with photographers, designers, and marketing consultants.
• Coordinate and solicit client reviews, testimonials, and project narratives.
• Maintain and update the company website with current projects and content.
• Identify opportunities to elevate the firm’s brand presence and support business development efforts.

Administrative Responsibilities

• Maintain and organize project records and documentation.
• Process and file receipts, invoices, and billing information.
• Manage incoming and outgoing mail and deliveries.
• Track and order office supplies as needed.
• Coordinate company materials, including branded apparel and supplies.
• Answer phones professionally and manage messages.
• Assist in planning and coordinating team events and internal activities.

What We’re Looking For

• A highly organized and dependable professional who thrives in a dynamic environment.
• Strong communication and coordination skills.
• Interest or experience in marketing, branding, or business development.

A proactive mindset with a willingness to take ownership and grow with the company.

Pay: $30\.00 \- $38\.00 per hour

Benefits:

• 401(k) matching
• Flexible schedule
• Health insurance
• Paid time off

Work Location: In person