Administrative Services Assistant (Office Automation)

Summary

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For more information on the Department of Justice and the United States Attorneys' Offices, visit www.justice.gov/usao/

As needed, additional positions may be filled using this announcement.

This position is also being announced under Merit Promotion Procedures under 26\-WDTX\-12929346\-MS.

Learn more about this agency

This job is open to

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### The public

U.S. Citizens, Nationals or those who owe allegiance to the U.S.

### Clarification from the agency

All U.S. Citizens and Nationals

Duties

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If selected for this position, you will join a well\-respected team that is responsible for providing a variety of administrative support services. Typical work assignments will include:

• Compose correspondence such as letters, endorsements, memoranda and electronic correspondence from records or files maintained.
• Prepare a variety of recurring and special reports, compiling data and obtaining required information. Advise internal and external stakeholders on all procedural and administrative functions related to reports.
• Establish and maintain office files, records, logs, and manuals in accordance with specified file systems and office needs.
• Perform front desk duties such as screening visitors, screening and accepting phone calls.
• Receive and review incoming mail and determine whether appropriate to call to attention of supervisor or to redirect to/contact other organizational entities.
• Disseminate mail and media (hand\-delivered mail, packages, supplies, etc.)
• Maintain logs of current inventories, conduct inventories of supplies to ascertain stock and reorder levels for all offices.
• Assists with purchasing actions of routine office supplies and general office requirements. Obtains missing or corrected data from supporting documents, operating instructions, or supervisor. Documents include precise specifications and requirements.
• Assists with the odometer readings, accountability and scheduling for maintenance and repairs of government vehicles assigned to the District.
• Coordinates and manages facility maintenance requests to ensure timely resolution of issues.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Requirements

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### Conditions of employment

• You must be a United States Citizen or National.
• Initial appointment is conditioned upon a satisfactory pre\-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing. Continued employment is subject to a favorable adjudication of a background investigation
• You must be registered for Selective Service, if applicable.
• If selected, you may be required to complete a one year probationary period.
• You must meet all qualification requirements upon the closing date of this announcement.

### Qualifications

To qualify for the position of Administrative Services Assistant (Office Automation), you must meet the qualification requirements listed below:

To be eligible at the GS\-5 level, you must have: at least one year of specialized experience equivalent to the GS\-4 level; or four years of education above the high school level; or a combination of both specialized experience and education as explained below.

Examples of specialized experience may include: experience providing clerical support in an office setting by answering customer phone calls; greeting and directing visitors; producing written documents utilizing office automation software; maintaining files.

Combining Education and Experience: Successfully completed post\-high school education may be used to meet the total one year of specialized experience requirement equivalent to the GS\-4 grade level. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.)

Interagency Career Transition Assistance Plan (ICTAP)\- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1\) this vacancy is within your ICTAP eligibility; 2\) you apply under the instructions in the announcement; and 3\) you are found well\-qualified for this vacancy. To be well\-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/policy\-data\-oversight/workforce\-restructuring/employee\-guide\-to\-career\-transition/

Career Transition Assistance Plan (CTAP)\-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1\) this vacancy is within your CTAP eligibility, 2\) you apply under the instructions in this announcement, and 3\) you are found well\-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at: http://www.opm.gov/policy\-data\-oversight/workforce\-restructuring/employee\-guide\-to\-career\-transition/

### Education

All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre\-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see www.ed.gov.

OR

Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at www2\.ed.gov/about/offices/list/ous/international/usnei/us/edlite\-visitus\-forrecog.html. All documentation must be in English or include an English translation.

### Additional information

Payment of relocation expenses will not be authorized.

The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System.

Veterans' Preference \- If you are entitled to Veterans' Preference, you must indicate the type of preference you are claiming by checking the appropriate box in the assessment questionnaire to indicate your preference and submit the required veterans' preference documentation as specified in the, "Required Documents" section of this vacancy announcement.

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See www.sss.gov.

Reasonable Accommodation Statement: Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case\-by\-case basis.

EEO Statement/Policy: The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non\-merit factor. More information can be found here: https://www.justice.gov/jmd/media/1425556/dl?inline.

Political Appointees (Current or Former): The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non\-Career SES employee in the Executive Branch, you must disclose this information to the HR Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full\-time, part\-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How you will be evaluated

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You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated and rated under DOJ's Category Rating and Selection Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If it is determined you meet minimum qualification requirements, your application will then be placed in one of three categories: *Best Qualified, Highly Qualified, or Qualified*. Within these categories, applicants eligible for Veterans' Preference will receive selection priority over non\-veteran preference eligibles. In addition, qualified veterans with a compensable service\-connected disability of 10% or more are placed at the top of the highest quality category (i.e., Best Qualified).

You will be rated on the following Competencies (see OPM Website for definitions):

Accountability, Attention to Detail, Customer Service, Decision Making, Flexibility, Integrity/Honesty, Interpersonal Skills, Learning, Reading Comprehension, Reasoning, Self\-Management, Stress Tolerance, and Teamwork

The Occupational Questionnaire will take you approximately 20 minutes to complete.

Required Documents

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You must provide a complete Application Package which includes:

\- Required: Your responses to the Online Occupational Questionnaire (This is completed automatically during the apply online process).

\- Required: Your resume cannot exceed two pages \- you will be deemed ineligible and receive no further consideration if your resume exceeds two pages \- see USAJOBS for formatting requirements. Include relevant employment history as outlined below for each job:

• Official position title (if Federal, include series/grade),
• Employer name and contact information,
• Start and end dates (for full consideration you must include month, day, and year),
• Indicate full\-time or number of hours worked per week if part\-time, and
• A list of duties performed and accomplishments.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

\- Required if you meet qualifications based on education: An unofficial college transcript.(Note: If you are selected for this position, official transcript will be required prior to your first day.) and foreign education evaluation documentation, if applicable, as described under the "Education" section of this vacancy announcement.

\-Required, if applicable: CTAP/ICTAP documentation (a copy of a separation notice or other proof of eligibility for priority selection; a copy of an SF\-50, Notification of Personnel Action, showing current position, grade, promotion potential, and duty location; AND a copy of your most recent performance appraisal.)

\- Required, if applicable: Veterans' Preference documentation. See Required Veterans' Preference Documentation below. Please note, if you are entitled to Veterans' Preference, you must indicate the type of preference you are claiming in your application, check the appropriate box in the assessment questionnaire to indicate your preference, and submit the required documentation as specified below.

Required Veterans' Preference Documentation:

• In order to verify your Veterans' Preference entitlement, you must submit a copy of the Member Copy 4 of your DD\-214 (Certificate of Release or Discharge from Active Duty); or if you are a current Active Duty member you must submit a certification on appropriate military branch letterhead that indicates: 1\) your service dates, 2\) expected discharge or release date from active duty with a release/discharge date no later than 120 days from the closing date of this announcement, and 3\) the character of service (e.g., Honorable);
In addition, if you are a disabled veteran, a Purple Heart recipient, or widow/widower if a veteran, the spouse of a disabled veteran or the parent of a disabled or deceased veteran, you must submit a Standard Form (SF) 15, "Application for 10\-Point Veteran Preference" dated October 2013 and all the required documentation identified on the reverse side of the SF\-15 to support your preference claim.

Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non\-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office by providing a copy of your applicable SF\-50, along with a statement that provides the following information regarding your most recent political appointment:

• Position title;
• Type of appointment (Schedule A, Schedule C, Non\-career SES, or Presidential Appointee);
• Agency; and
• Beginning and ending dates of appointment.

### If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

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To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.

1\. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.

2\. Click the Submit My Answers button to submit your application package. (It is your responsibility to ensure your responses and appropriate documentation are submitted prior to the closing date.)

3\. To verify your application is complete, log into your USAJOBS account, my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.

To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re\-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

To preview the Assessment Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12929345

You are encouraged to apply online. Applying online will allow you to review and track the status of your application. If you are unable to apply online, contact Marissa Henderson at Marissa.Henderson@usdoj.gov or (210\) 384\-7100 as soon as possible to arrange an alternative application process.

The complete application package must be submitted by 11:59 PM (ET) on 04/10/2026 to receive consideration. Keep a copy of your proof of submission in the event verification is needed.

Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non\-Career SES employee in the Executive Branch, you must disclose this information to the HR Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service.

### Agency contact information

Marissa Henderson

Phone

(210\) 384\-7100

Email

Marissa.Henderson@usdoj.gov

Address

Western District of Texas

601 NW Loop 410

San Antonio, TX 78216

US### Next steps

We will notify you of the outcome after each step of the recruitment process has been completed. After making a tentative job offer, we will conduct a suitability/security background investigation, to include a credit check, and drug test by urinalysis. We expect to make a final job offer within 80 days after the closing date of the announcement.

Overview

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Accepting applications

Open \& closing dates

04/06/2026 to 04/10/2026

Salary

$41,334 \- $53,735 per year

Pay scale \& grade

GS 5

Location

1 vacancy in the following location:

San Antonio, TX

Remote job

No

Telework eligible

No

Travel Required

Occasional travel \- You may be expected to travel for this position.

Relocation expenses reimbursed

No

Appointment type

Permanent

Work schedule

Full\-time

Service

Competitive

Promotion potential

5

Job family (Series)

• 0303 Miscellaneous Clerk And Assistant

Supervisory status

No

Security clearance

Other

Drug test

Yes

Position sensitivity and risk

Noncritical\-Sensitive (NCS)/Moderate Risk

Trust determination process

• Suitability/Fitness

Financial disclosure

No

Bargaining unit status

No

Announcement number

26\-WDTX\-12929345\-DE

Control number

864092000