The Department of Pharmacy and Pharmaceutical Sciences is looking for a Senior Administrative Specialist to join our Admin Team. The Senior Administrative Specialist will report to the Administrative Director and provide administrative support for assigned Faculty and Staff. The ideal candidate will have experience working with students.
This position requires attention to detail, outstanding communication skills and the proficient use of various software technologies including Microsoft Office and Workday. The successful candidate will possess outstanding analytical skills, a positive attitude and the desire to support the mission of the department and of St. Jude. Typical duties include managing calendars, scheduling meetings, coordinating domestic and international travel including reimbursements, document formatting and editing, hosting departmental guests and manuscript submission. The current duties of this particular position include heavy involvement with the administrative duties involved with residency programs and continuing education. Experience with these types of programs is heavily preferred.
The Administrative Assistant works under minimal supervision, but in accordance with established policies and procedures. A great administrative assistant anticipates, initiates, coordinates and follows up on administrative activities and other special projects and possesses the ability to handle sensitive situations in a mature and confidential manner. Candidates that excel in this role have a background in academic research or healthcare administrative support and are able to anticipate and proactively contribute to the success of the department while exemplifying St. Jude Values.
Job Responsibilities:
- Manage calendars.
- Coordinate meetings and interviews.
- Respond to information requests in a timely manner.
- Coordinate team domestic and international travel and reimbursements.
- Develop and coordinate travel and itineraries of department guests, as well as host their visit.
- Format and edit documents.
- Assist with manuscript submissions.
- Manage calls and communicate messages as needed.
- Anticipate departmental needs and act upon them.
- Manage special projects.
- Perform other duties as assigned to meet the goals and objectives of the department and institution.
- Maintains regular and predictable attendance.
- High school diploma/GED required.
- Bachelor's degree preferred.
- Minimum Requirement: 4\+ years experience in administration or related areas.
- Experience Exception: Bachelor's degree with no experience required.
- Some experience with activities involving planning, organizing and coordinating is important.
- Experience with tasks that involve managing routine or repetitive activities, high attention to detail and clear communication are critical.
- Demonstrated experience working with office technologies including Microsoft Office (Word/ Excel/ Power point etc.).
- Experience with residency programs and continuing education programs, preferred.
Minimum Education and/or Training:
Minimum Experience:
This position is not a remote position but does allow for an occasional remote workday.
Compensation
In recognition of certain U.S. state and municipal pay transparency laws, St. Jude is including a reasonable estimate of the compensation range for this role. This is an estimate offered in good faith and a specific salary offer takes into account factors that are considered in making compensation decisions including but not limited to skill sets, experience and training, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the salary range and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current salary range is $22\.00 \- $38\.50 per hour for the role of Sr Administrative Specialist \- Pharmacy and Pharmaceutical Sciences.
Explore our exceptional benefits!
St. Jude is an Equal Opportunity Employer
No Search Firms
St. Jude Children's Research Hospital does not accept unsolicited assistance from search firms for employment opportunities. Please do not call or email. All resumes submitted by search firms to any employee or other representative at St. Jude via email, the internet or in any form and/or method without a valid written search agreement in place and approved by HR will result in no fee being paid in the event the candidate is hired by St. Jude.