Personal/Executive Assistant

ABOUT THE ROLE

Executive \& Personal Assistant for CEO of company that manufactures dietary supplements for health and wellness brands. This is a critical role in supporting the executive across both business operations and personal life management. This position requires a highly responsive and dependable individual who is readily available during working hours to manage whatever is needed to keep daily operations, logistics, and personal responsibilities running smoothly.

While the role includes traditional executive support responsibilities, it is primarily focused on high\-trust personal, family, and lifestyle management, with business\-related support serving as a secondary but important component of the position. Responsibilities may include scheduling, travel coordination, meeting preparation, vendor communication, research, event and expo support, and administrative execution, while a significant portion of the role centers around personal support such as health, vehicle management, payments, appointments, household logistics, and management of children’s schedules and ongoing needs.

Due to the nature of the position, the ideal candidate must be comfortable navigating high\-trust, high\-confidentiality, and occasionally high\-conflict personal matters with professionalism, discretion, and emotional intelligence. The ability to remain flexible, composed, and solution\-oriented in fast\-moving situations is essential.

This is a dynamic, hands\-on role requiring strong judgment, initiative, and a willingness to provide support wherever needed. The scope of this position aligns with a senior\-level Executive \& Personal Assistant role and extends well beyond traditional administrative support

Executive \& Business Support

· Manage complex calendar scheduling, meetings, and follow\-ups

· Prepare meeting agendas, capture notes, and track action items

· Coordinate travel logistics, including flights, hotels, transportation, and itineraries

· Serve as a key point of contact for internal teams and external partners

· Support event and expo coordination, including logistics, materials, and on\-site execution

· Assist with branding and design projects, including holiday cards, marketing assets, and event visuals

· Serve as a liaison with vendors, managing meetings and high\-volume communication to gather options and support executive decision\-making

· Research and present multiple solutions for both business and personal needs

Team Support

• Coordinate company’s travel
• Lead the team in Expos and Events
• Be knowledgeable and prepared for the team

Personal Support

• Manage personal and family appointments, including medical scheduling and follow\-ups
• Coordinate pet care, including veterinary visits, grooming, and wellness needs
• Handle personal errands and time\-sensitive requests
• Purchase, organize, wrap, and deliver holiday and special\-occasion gifts
• Order clothing and essentials for the executive’s self and children
• Support major life transitions, including unpacking after moves and setting up children’s rooms
• Provide consistent reminders and task follow\-through
• Act as a trusted extension of the executive, handling sensitive matters with discretion and professionalism

Dynamic Execution

• Execute high\-priority requests with minimal notice at times
• Adapt quickly to changing priorities and evolving needs
• Maintain availability beyond standard business hours when necessary
• Exercise strong independent judgment in fast\-moving situations

QUALIFICATIONS \& SKILLS

• Interest and lifestyle embracing fitness, and nutrition
• 4 year college degree preferred
• Proven experience in executive and personal support roles
• Exceptional organizational and time\-management skills
• Strong verbal and written communication abilities
• High level of discretion and emotional intelligence
• Ability to manage multiple priorities simultaneously
• Comfortable operating independently with minimal direction
• Professional demeanor and presentation

PREFERRED EXPERIENCE

• 1\-2\+ years of experience in an Executive Assistant, Personal Assistant, or Executive/Personal Support role
• Experience supporting a founder, CEO, business owner, or high\-level executive in a fast\-paced environment

Pay: $75,000\.00 \- $90,000\.00 per year

Benefits:

• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• What is you salary expectation based on your experience?

Work Location: Hybrid remote in Scottsdale, AZ 85254