Student Assistant - Talent and People Services Support - Hybrid

The California Office of Data and Innovation (ODI) helps deliver better services to the people of California through technology and design. In close partnership with our colleagues in other state departments, we reimagine and deliver more equitable and effective programs and products. We listen to Californians who use a program now or may do so tomorrow and hear about what they need. We build tools and products, create and enhance digital services, conduct research, identify data solutions and offer training. We are a cross\-discipline staff with blended backgrounds in design, engineering, product, operations, data, research, policy and strategy. If you can imagine joining this growing, and inclusive team, please apply!

To learn more visit https://innovation.ca.gov/ .

The California

Office of Data and Innovation (ODI) is seeking to hire a student assistant under the direction of the Head of Talent and People Services (Manager I). The student assistant will provide administrative and operational support to the Talent team. The

student assistant will

assist with the high\-volume, routine tasks that support recruitment, timekeeping, telework tracking, and employee engagement activities.

The

student assistant will

work closely with Talent Specialists and Supervisors to reduce administrative workload, improve efficiency, and ensure continuity of HR operations. The

student assistant will

maintain confidentiality and exercises discretion when handling sensitive information and will support the team in maintaining organized records, standardized processes, and consistent communication across the department.

This position is scheduled to begin in May 2026 and conclude in July 2026\. This position has the potential for extension based on departmental need.

Conditions of

Employment

This i

s a part\-time, temporary, non\-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre\-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre\-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week’s notice.

UEI is not a multi\-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.

Prerequisites

Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list.

To view our current affiliation list please paste the following URL into your browser: http://www.calinterns.org/wp\-content/uploads/Affiliation\_List.pdf

Students must be enrolled in at least: six\-semester units or nine quarter units for undergraduate students; four\-semester units or six quarter units for graduate students.

Students declared major must match the major(s) listed in the job posting.

Majors/Fields of Study

Human Resources, English, Journalism, Psychology, Organizational Development, Instructional Design, Training \& Development, Information Technology, Communications, Business Administration, Public Policy and Administration, Accounting, and Finance.

Work Schedule

Approximately 8\-12 hours a week between Monday – Friday, 8 AM – 5 PM. The final work schedule will be determined in coordination with the supervisor.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).

Compensation

$17\.00 to $22\.00 per hour.

Minimum Qualifications

• Must complete each term with minimum unit requirements for Undergraduate and Graduate student classifications. Proof will be collected at the end of each Spring and Fall term.

This opportunity is ideally suited for advanced undergraduate students (entering their senior year), Master’s\-level students, or those in the early phases of a doctoral program.

*

• Detail\-oriented, focused on accuracy, and able to meet deadlines.
• Ability to plan, organize, take initiative, and exercise good judgment.
• Ability to communicate effectively, both verbal and written.
• Proficiency in Microsoft Office programs, experience with Mac, Google Suite and Slack appreciated, but not required.
• Excellent attendance, punctuality, dependability and responsibility.
• Ability to work independently and in a team environment.

Preferred Qualifications

• Individuals who are, or have been, a dependent child in foster care, a homeless youth or a formerly incarcerated youth as defined by Government Code section 18220 are encouraged to apply and will be given priority. Please note that prior to appointment, individuals claiming preference under one of these categories will be required to furnish documentation establishing their eligibility.
• Interest in human resources, recruitment, and operational support functions.

Duties and Responsibilities

• Assists in preparing and tracking Requests for Personnel Action (RPA) packages to support timely processing.
• Supports the organization and maintenance of hiring documentation, including duty statements and supporting materials.
• Coordinates scheduling for meetings, including sending calendar invitations via Google Calendar.
• Maintains tracking logs for recruitment actions and updates status reports for Talent team members utilizing Google Sheets.
• Assists with reviewing documents for completeness prior to submission to Talent Specialists.
• Supports general recruitment administrative tasks, including candidate communication and document organization.
• Sends routine reminders to staff and supervisors regarding Tempo timesheet submission deadlines.
• Assists in tracking timesheet completion and identifying missing or late submissions.
• Supports basic review of timekeeping entries for completeness and flags discrepancies to Talent staff.
• Maintains organized records related to timekeeping.
• Assists with generating simple reports related to timekeeping and administrative tracking.
• Assists with tracking and organizing telework agreements and related documentation.
• Supports preparation of telework reports and identifies missing or outdated agreements.
• Coordinates logistics for wellness activities, team huddles, and employee engagement events.
• Assists in distributing communications related to wellness programs and employee engagement initiatives.
• Maintains tracking tools for participation in wellness and engagement activities.
• Provides support across all areas of human resources operations to ensure effective and timely service delivery.
• Assists with organizing and maintaining personnel files and administrative records.
• Supports special projects related to HR operations, recruitment, and employee programs.
• Performs general administrative duties such as data entry, document formatting, and file management.
• Maintains confidentiality and handles sensitive information with discretion.
• Perform special projects and other related duties as assigned.

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand\-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.

Working Conditions

Work is performed in a hybrid environment.

Students/Employees will be required to work according to the current UEI remote workplace policy and sign a UEI Work from Home Agreement. The decision to permit an employee to work from home is at the discretion of the supervisor or employer and may, at any time and with or without cause, unilaterally terminate the option to work from home.

Office of Data and Innovation's (ODI) Office Address: 401 I Street, Sacramento, CA 95814\.

Application Instructions

Pl

ease complete all fields of the employment application. Include your educational history in the “Educational Experience” section and any employment history in the “Employment Experience” section of our application.

Please upload your resume.

Apply by: April 20, 2026