Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, providing exceptional support across administrative functions. Your energetic approach and attention to detail will ensure smooth daily workflows, effective communication, and a welcoming environment for clients and team members alike. This position offers an exciting opportunity to develop your office management skills while contributing to a positive and productive workplace.

Responsibilities

• Manage front desk duties, greeting visitors and directing them appropriately with professionalism and warmth
• Operate multi\-line phone systems, handle incoming calls with excellent phone etiquette, and route inquiries efficiently
• Maintain organized filing systems, including digital files using Google Workspace and Microsoft Office tools
• Perform data entry tasks accurately, including updating records in QuickBooks and other accounting software for bookkeeping purposes
• Support calendar management by scheduling appointments, meetings, and reminders for staff members
• Assist with clerical tasks such as proofreading documents, preparing correspondence, and handling mail distribution
• Provide customer service support by addressing inquiries promptly and professionally, ensuring a positive experience for clients and visitors

Qualifications

• Proven office management or administrative experience with strong organizational skills
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Experience using QuickBooks or similar bookkeeping software is preferred
• Excellent typing speed combined with strong attention to detail for proofreading and data entry tasks
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Knowledge of multi\-line phone systems, phone etiquette, and front desk operations is essential
• Prior experience as a medical or dental receptionist or personal assistant is a plus but not required
• Strong time management skills with the ability to prioritize tasks efficiently in a fast\-paced environment

Join us in creating an organized, welcoming atmosphere where every detail counts! This paid position offers the chance to grow your administrative expertise while making a meaningful impact within our team. We value proactive individuals who thrive on supporting others through excellent office management and customer service.

Pay: $45\.00 \- $48\.00 per hour

Work Location: In person