Accounts Payable Specialist

Accounts Payable Assistant

Department: Accounting

Reports To: AP Manager/Controller

Location: Stanfield, NC 28163 \[Hybrid]

Employment Type: Full\-Time

Position Summary

The Accounts Payable Assistant supports the Accounts Payable Manager in the daily processing of accounts payable functions within a fast\-paced telecommunications environment and any sister companies owned by the same shareholders. This role assists with subcontractor payments, vendor account setup, credit card reconciliations, and bill entry while helping maintain accurate job costing and timely payments for Juniors Wireless LLC and its sister companies.

The position works closely with the Accounts Payable Manager, field supervisors, and vendors to ensure financial records are accurate, documentation is complete, and payment processes run efficiently. We are seeking a bilingual (English \& Spanish), proactive and detail\-oriented Accounts Payable Assistant to join our dynamic finance team. In this vital role, you will support the efficient processing of company expenses, ensure compliance with company policies, and maintain accurate financial records. Your contributions will help streamline our accounts payable operations, uphold financial integrity, and support the organization’s overall fiscal health. If you thrive in a fast\-paced environment and possess a passion for precision, this opportunity is perfect for you.

Key Responsibilities

Accounts Payable \& Vendor Management

· Assist with weekly subcontractor payment processing, ensuring all required documentation and approvals are received

· Enter vendor bills in the accounting system and ensure proper job and cost code allocation, when required

· Support the setup and maintenance of vendor accounts

· Assist with entering credit card transactions in QB and follow up with field staff for missing receipts or documentation

· Assist with communicating with field supervisors and vendors to gather missing information related to invoices, timesheets, and purchase documentation

· Assist with making vendor payments on time according to company payment schedules

· Maintain organized digital and physical filing systems for AP records and supporting documents

· Enter all company credit card transactions on a regular basis

· Follow up with field technicians and supervisors regarding missing receipts and provide missing receipt reports or incomplete documentation

· Provide administrative and operational support to the Accounts Payable Manager and Controller as needed

Qualifications

Required:

· Some college preferred

· 1–3 years of experience in accounts payable, bookkeeping, or accounting support.

· Experience working with QuickBooks or similar accounting software preferred.

· Strong attention to detail and ability to manage multiple tasks and deadlines

· Good communication skills and ability to follow up with field personnel and vendors

· Comfortable working with spreadsheets, receipts, invoices, and financial documentation

· Experience in construction, telecommunications, or project\-based industries is a plus

Skills \& Competencies

· Bilingual: English and Spanish

· Detail\-oriented with strong accuracy

· Organization and time management

· Data entry accuracy

· Ability to manage multiple priorities in a fast\-paced environment

· Problem solving and follow\-up

· Team\-oriented with a positive attitude

· Strong technical aptitude and ability to quickly learn new software and systems

Work Environment

· Office\-based role in a telecommunications operation’s environment

· Frequent interaction with field technicians

· May require occasional overtime

Compensation \& Benefits

• Starting Annual salary: $45,000, based on experience
• Paid time off, sick days and holidays after 90 days
• Hybrid and flexible work schedule

Pay: From $45,000\.00 per year

Benefits:

• Flexible schedule
• Opportunities for advancement
• Paid sick time
• Paid time off
• Work from home

Experience:

• QuickBooks: 1 year (Required)
• Accounting: 2 years (Required)

Language:

• Do you speak English fluenty? (Required)
• Do you speak Spanish fluenty? (Required)

Work Location: Hybrid remote in Charlotte, NC 28227