Executive Assistant / Receptionist

Job Summary

We are seeking a dynamic and highly organized Executive Assistant / Receptionist to join our team! This vital role combines front desk responsibilities with executive support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be proactive, detail\-oriented, and possess excellent communication skills, ready to manage administrative tasks, coordinate schedules, and create a welcoming environment for clients and visitors alike. This paid position offers an exciting opportunity to be the first point of contact, gain hands on healthcare management experience, and serve as a key support figure within a vibrant professional setting.

Responsibilities

• Greet visitors warmly, manage front desk operations, and ensure a professional first impression.
• Answer multi\-line phone systems promptly, directing calls efficiently and courteously.
• Manage calendar appointments, schedule meetings, and coordinate executive calendars with precision.
• Handle incoming correspondence, emails, and inquiries using strong computer skills and Microsoft Office Suite.
• Maintain organized filing systems, data entry records, and ensure accurate document proofreading.
• Support bookkeeping activities and assist with basic office management tasks.
• Provide administrative support including photocopying, faxing, filing, and managing office supplies inventory.
• Assist with personal tasks or errands as needed to support executive team members.

Skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong organizational skills with the ability to multitask effectively in a fast\-paced environment.
• Excellent phone etiquette and customer service skills to foster positive interactions.
• Experience with multi\-line phone systems, data entry, and clerical duties.
• Bilingual abilities are a plus for supporting diverse client needs.
• Knowledge of QuickBooks for bookkeeping tasks is preferred.
• Demonstrated office management experience coupled with strong time management skills.
• Computer literacy combined with proofreading abilities to ensure accuracy in all communications.
• Previous personal assistant or executive support experience is preferred.

Join us to be part of a lively team that values professionalism, efficiency, and exceptional service! This role is perfect for motivated individuals eager to grow their administrative expertise while making a meaningful impact every day.

Benefits:

• Paid time off

Work Location: In person