Job Overview
We are seeking a dynamic and highly organized Construction Administrative Assistant to join our team! This vital role supports the smooth operation of our construction projects by managing administrative tasks with energy and precision. The ideal candidate will bring a proactive attitude, excellent communication skills, and a passion for office management. In this role, you will be the backbone of our project coordination, ensuring that all documentation, scheduling, and client interactions are handled efficiently and professionally. If you thrive in a fast\-paced environment and enjoy contributing to impactful construction projects, this opportunity is perfect for you!
Duties
- Manage front desk responsibilities, greeting visitors and clients with enthusiasm and professionalism
- Operate multi\-line phone systems to handle inquiries, direct calls, and provide exceptional customer support
- Maintain organized filing systems for project documents, contracts, and correspondence
- Enter data accurately into project management software and QuickBooks for bookkeeping and invoicing purposes
- Assist with calendar management, scheduling meetings, site visits, and coordinating project timelines
- Proofread and review documents for accuracy before distribution to ensure clarity and professionalism
- Support office management tasks such as ordering supplies, maintaining office equipment, and overseeing general administrative functions
- Proven experience in office administration or clerical roles within a construction or related industry
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Experience using QuickBooks or similar bookkeeping software is highly desirable
- Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
- Bilingual abilities are a plus to assist diverse client interactions and team communication
- Exceptional phone etiquette skills with experience managing multi\-line phone systems
- Previous experience as a dental or medical receptionist or personal assistant is advantageous but not required; relevant office experience is essential
- Demonstrated ability to handle data entry accurately, perform proofreading diligently, and support customer service needs with professionalism
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Professional development assistance
- Referral program
- Relocation assistance
Requirements
Join us in this energetic role where your organizational talents will directly contribute to the success of our construction projects! We value proactive individuals who excel at multitasking and thrive on delivering outstanding administrative support. This paid position offers an exciting opportunity to grow your career in a vibrant construction environment while making a tangible impact every day.
Pay: $19\.00 \- $25\.00 per hour
Benefits:
Work Location: In person