Administrative Field Assistant

Overview

We are seeking a reliable and proactive Administrative Field Assistant to support operations, proposal development, and administrative coordination for Grupo Atabaya LLC in Puerto Rico. This is a hybrid role that combines administrative support, client coordination, sales tracking, and collaboration with a remote analyst team based in Bogotá.

The ideal candidate will act as a liaison between field operations and remote support, assisting with document management, proposal preparation, and client communication. This role requires strong organizational skills, attention to detail, and the ability to work independently in a fast\-paced environment.. This paid position is perfect for individuals eager to grow their administrative expertise in a fast\-paced, supportive setting.

Responsibilities

• Assist in the preparation and formatting of proposals (RFPs, scopes of work)
• Maintain accurate data entry and filing systems, including digital records using Google Workspace and Microsoft Office tools
• Support office management tasks such as calendar management, appointment scheduling, and document proofreading
• Track and update sales activities using HubSpot or similar CRM tools
• Provide exceptional customer support by addressing inquiries promptly and professionally in person or via phone or email
• Perform clerical duties such as photocopying, scanning, organizing files, and managing office supplies to ensure operational efficiency
• Deliver and pick up documents between clients, offices, and agencies
• Perform operational errands and support field\-related tasks

Qualifications

• Proven office experience with strong organizational skills and attention to detail
• Ability to work independently and manage multiple priorities
• Strong communication and interpersonal skills
• Comfortable working in both administrative and field environments
• Valid Puerto Rico driver’s license
• Reliable transportation (preferred)

Join us as an Administrative Field Assistant and become a key part of our vibrant team! Bring your organizational talents, positive attitude, and dedication to delivering outstanding support. We’re committed to fostering a collaborative environment where your skills can shine while supporting our mission of operational excellence.

Pay: $12\.00 \- $13\.00 per hour

Benefits:

• Employee discount
• Flexible schedule
• Professional development assistance

Education:

• Associate (Required)

Experience:

• Office: 2 years (Preferred)

Language:

• English (Preferred)

Location:

• Caguas, PR 00726 (Preferred)

Work Location: In person