Accounts Payable Specialist

Accounts Payable Specialist

Location: Yakima, WA

Job Type: Full\-time, Non\-Exempt

Wage Range: $20 to $25 per hour (DOE)

Work Schedule: Monday – Thursday, 7:00 AM – 5:00 PM; Fridays 7:00 AM – 11:00AM.

Industry: Construction, Mitigation, Restoration, and Custom Remodels

Reports To: Accounting Supervisor

Remote Work: Not available – this is an on\-site position.

About Baxter Construction:

Baxter Construction, a trusted leader in construction and restoration services, is a family\-owned and operated company based in Yakima, WA, serving Central and Eastern Washington and specializing in Mitigation, Restoration, and Custom Remodels. We take pride in providing high\-quality craftsmanship and exceptional service to our clients while fostering a supportive, team\-focused workplace. Our employees are the foundation of our success, and we are looking for motivated individual to join our team as an Accounts Payable Specialist.

Position Overview:

The Accounts Payable Specialist provides financial, administrative, and clerical support by ensuring payments are completed according to established policies and procedures. AP is accountable for ensuring accuracy, timeliness, and efficiency of operations such as reviewing, processing, verifying \& reconciling invoices. AP will work in accordance with GAAP (Generally Acceptable Accounting Principles) and ensure compliance with all laws, regulatory requirements and generally accepted standards and best practices to minimize any potential risk to the company. The ideal candidate will be detail\-oriented, personable, and quick\-thinking, with the ability to manage multiple responsibilities while maintaining a calm and professional demeanor.

Key Responsibilities:

• Serve as back\-up for Accounts Receivable when needed.
• Assist with special tasks when requested.
• Date stamp all incoming vendor invoices.
• Distribute invoices daily to department managers, estimators, and/or supervisor for approval.
• Review invoices for satisfactory payment approval.
• Process vendor payments using the CC Authorization Form, or the AP Check Request Form, using the proper approval protocol.
• Clarify any questionable invoice items, prices, or receiving signatures.
• Obtain proper information and/or data regarding invoice payments.
• Charge expenses to proper accounts, customer jobs, sales rep (estimator) and class by analyzing data provided on invoice.
• Correspond with vendors regarding billing and payments.
• Scan all approved invoices and upload them into software specific “DASH” file and QuickBooks.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Verify vendor accounts by reconciling statements and related transactions. (vendor statements and credit cards).
• Organize and make scheduled payments while assuring all allowable discounts are deducted.
• Enter credit card and cash receipts.
• Process end of month, quarterly, and year\-end AP documents.
• Record and verify Employee personal purchases with proper documentation and supply to payroll administrator for employee deductions.
• Maintain accounts payable vendor files and records.

Qualifications:

• High School Diploma or GED.
• Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs (Excel and QuickBooks).
• High degree of accuracy, attention to detail, and confidentiality.
• Excellent data entry skills.
• Excellent analytical, problem solving and decision\-making skills.
• Effective verbal, listening, and written communication skills in English.
• Demonstrates a sense of urgency and ability to meet deadlines.
• Ability to work independently or as a team member.
• Solid understanding of basic accounting
• Proven ability to calculate and manage accounting figures and financial records.

Preferred Requirements:

• Associate’s degree or equivalent from a two\-year college or technical school preferred.
• 3\+ years of accounts payables experience.

What We Offer:

• Competitive hourly wage, based on experience.
• Supportive team environment and positive company culture.
• Health benefits and retirement plan options.
• Paid holidays and paid time off (PTO).
• Ongoing training and opportunities for career development.
• Work\-life balance with a consistent schedule and early Fridays.

If you thrive in a fast\-paced environment, enjoy working with people, and want to grow your career with a company that values integrity and teamwork—apply today to join the Baxter Construction team!