Administrative Assistant

About the Administrative Assistant Role

Join Meridian’s dynamic and collaborative team as an Administrative Assistant. In this professional\-level role, you will operate as a trusted partner to Associates and Partners, proactively managing priorities, supporting client interactions, and ensuring seamless execution in a fast\-paced, high\-performance environment. Your responsibilities will go beyond traditional administrative tasks, offering you the opportunity to take on project work that may be technical or analytical in nature. This is an exciting opportunity for a detail\-oriented, proactive individual to add value to the organization and interact with clients at management and C\-suite levels.

As an Administrative Assistant, you’ll have the opportunity for growth potential within a fast\-paced environment where you will have the chance to engage in varied responsibilities, work both independently and as part of a team, and increase your exposure to high\-level business operations.

This role requires a high\-level of responsiveness, ownership, and the ability to operate independently while managing multiple competing priorities with tight timelines.

This is a full\-time (40 hours/week) hybrid role, offering flexibility with a blend of in\-office and remote work. You’ll spend three days a week on\-site and work remotely for two days each week. Standard working hours are 8:30am to 5pm, with a 30\-minute lunch break.

What You’ll Do

• Own and proactively manage complex calendars for multiple Associates and Partners, anticipating conflicts, prioritizing effectively, and making real\-time adjustments to optimize time and responsiveness.
• Manage and maintain calendars, schedule meetings, and coordinate events while anticipating conflicts and adjusting as needed.
• Serve as a professional point of contact for internal and external stakeholders, including client executives, communicating clearly, confidently, and with discretion.
• Handle highly confidential client interactions with the utmost discretion, ensuring the privacy and integrity of sensitive information.
• Operate with urgency in a fast\-paced environment, balancing multiple high\-priority requests while ensuring all work is completed accurately and on time.
• Multitask and solve problems efficiently while balancing conflicting priorities in a fast\-paced environment.
• Support the office by ordering supplies, distributing mail, and managing filing systems.
• Enter and maintain accurate data in CRM (MS Dynamics) and Workday (time sheets and expense reports)
• Support the end\-to\-end client invoicing process, ensuring accuracy, timeliness, and alignment with firm/client billing standards
• Manage document organization and sharing through iManage and SharePoint
• Manage the client invoice process for assigned Partners and Associates, including preparing detailed invoice descriptions, tracking fees paid to date/outstanding, and ensuring timely and accurate final invoice processing and submission.
• Prepare documents in Word and create client meeting materials with precision as well as assist with PowerPoint presentations for executive\-level committee meetings.
• Support general administrative tasks, project work, basic data analysis, and conduct research as required.
• Provide support on other tasks and projects as needed.

Who You Are

Expertise:

• Demonstrated experience in providing executive\-level administrative support, including calendar management, travel arrangements, and document preparation.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) with the ability to create polished, professional documents and presentations.
• Strong attention to detail and ability to handle sensitive and confidential information with discretion.

Skills and Abilities

• Communicate effectively both in writing and verbally to facilitate smooth interactions with colleagues, clients, and executives.
• Organize efficiently by multitasking, prioritizing tasks, and managing competing deadlines with minimal supervision.
• Solve problems proactively by thinking critically and troubleshooting challenges as they arise.
• Build strong relationships with team members and clients to foster collaboration and teamwork.

Work Style and Attributes

• Operates with urgency and thrives in environments with tight timelines and competing priorities
• Takes ownership of end\-to\-end responsibilities, ensuring tasks are completed accurately, on time, and without the need for follow\-up
• Exercises strong judgment in prioritizing work and making independent decisions
• Anticipates needs and proactively addresses issues rather than waiting for direction
• Ability to work independently and as part of a collaborative team.
• Demonstrates a commitment to continuous learning and understanding the business to better support clients and stakeholders.

Education and Experience

• A minimum of 4\-6 years of experience working in a corporate setting, providing administrative support to senior management is required
• A proven track record of managing confidential information and providing executive\-level support
• An undergraduate degree is preferred, but equivalent years of experience will be considered
• Experience with project work (technical or analytical) is preferred
• Familiarity with CRM (e.g., MS Dynamics), Workday for timesheets and expense reporting, and iManage and SharePoint for document management is preferred

Physical Requirements

Physical Demand Level: Light

• Ability to unilaterally and bilaterally lift, push, and pull 0\-10 pounds frequently and 11\-20 pounds occasionally
• Constant seeing, hearing, and talking
• Frequent fine motor skills including grasping/handling
• Occasional position changes (sitting, standing, walking, bending, stooping, and crouching)
• Occasional reaching (forward, above shoulder, and below waist)

Why Meridian?

At Meridian, we are committed to excellence, collaboration, and innovation. As an Administrative Assistant, you will be an integral part of our team, working closely with senior leaders and contributing to the firm’s success. You’ll be empowered to develop your skills, take on new challenges, and grow within the organization.

We offer comprehensive learning and development programs, mentorship opportunities, and a clear path for career advancement. Whether you’re honing your skills in administrative support, project coordination, or office management, we’ll provide the tools and resources to help you succeed.

We prioritize work\-life balance and support our employees' well\-being through flexible work arrangements and wellness initiatives. You’ll be empowered to manage your responsibilities effectively while contributing to a positive and supportive work environment.

Meridian is dedicated to fostering a diverse and inclusive workplace where all employees can bring their authentic selves to work. You’ll have the opportunity to contribute to our ongoing diversity and inclusion initiatives, ensuring a workplace where everyone can thrive.

About Meridian Compensation Partners

Meridian, a premier independent executive compensation consulting firm, has been setting the benchmark since 2010\. With a strong presence across twelve North American offices and nearly a hundred working consultants, we serve hundreds of influential international and North American companies. Regularly named a "Best Small Firm to Work For" by Consulting Magazine, our expertise is trusted by boards and senior executives seeking counsel on executive compensation, incentive design, disclosure, and governance. In Canada, Meridian works with some of the largest companies in the TSX Composite. In the U.S., Meridian has the largest market share among companies in the Fortune 250\.

As trusted advisors and strategic partners, we deliver forward\-thinking solutions and actionable insights. Joining Meridian means being part of a firm that values your unique perspective and is committed to guiding companies through the evolving business landscape with integrity and foresight.

Equal Opportunity Employer

Meridian is an equal opportunity employer. We are committed to creating an inclusive environment where all employees and applicants are treated with respect and dignity. We prohibit discrimination and harassment of any kind based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. All employment decisions at Meridian are based on business needs, job requirements, and individual qualifications. We encourage applications from all qualified individuals and are dedicated to providing a workplace that values diversity and inclusion.

Job Type: Full\-time

Pay: $28\.00 \- $35\.00 per hour

Expected hours: 40\.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Application Question(s):

• Describe your approach to ensuring accuracy when working on detail\-oriented tasks (e.g., invoices, reports, or client materials).
• Tell us about a time you had to manage multiple competing priorities with tight deadlines. How did you approach it?

Experience:

• senior admin support: 5 years (Required)
• managing complex calendars: 4 years (Required)
• Attention to detail: 4 years (Required)
• invoicing or billing: 3 years (Required)
• competing priorities: 3 years (Required)

Ability to Commute:

• Lake Forest, IL 60045 (Required)

Work Location: Hybrid remote in Lake Forest, IL 60045