U.S.-Based Administrative Assistant & Client Support Specialist

\\\\Please read this ad in full\\\*\*

BECAUSE THIS IS A REMOTE COACHING POSITION REQUIRING ZOOM CALLS, A VIDEO SUBMISSION IS MANDATORY. APPLICATIONS WITHOUT A VIDEO WILL NOT BE CONSIDERED.

We’re hiring a reliable, organized, and proactive Administrative Assistant \& Client Support Specialist to support the day\-to\-day flow of a growing online health \& fitness coaching business for women 40\+.

This role is ideal for someone who thrives on structure, follows through on details, and genuinely cares about helping women step into a stronger, healthier, and more confident version of themselves.

You won’t just be completing tasks — you’ll be part of creating an experience where women feel supported, seen, and guided from their very first interaction with our business.

At the core of what we do is helping women become fit, strong, healthy, and confident at 40\+, and this role plays a key part in delivering that experience through every message, interaction, and behind\-the\-scenes touchpoint.

This is a hands\-on support role focused on execution, organization, scheduling, and maintaining structure across moving parts — while also supporting lead conversations and helping guide the right women toward booking their first step with us.

You’ll work closely with the founder, systems operator, and coaching team to support client experience, communication flow, scheduling, and overall business organization, ensuring everything runs smoothly and nothing falls through the cracks.

Compensation \& Structure

• Part\-time \| 1099 contractor
• Approximately
15–20 hours per week
• Flexible schedule, with required availability during
CST business hours
• U.S.\-based candidates only
• Light weekend flexibility every other weekend (1–3 hours)
• Preferred (not required): Located near
Panama City Beach, FL for occasional in\-person collaboration (typically up to once per month in a casual setting like a coffee shop)
• Opportunity for long\-term growth as the business expands
• Role may expand based on performance and business needs

About the Business

We help women 40\+ feel strong, confident, and truly live their best lives through proper nutrition, strength training, and sustainable lifestyle changes.

At our core, we are behavior\-change specialists — helping women achieve real, lasting results by addressing the areas that matter most: stress, sleep, and hormone balance.

This isn’t about quick fixes or starting over every Monday. It’s about building a strong, capable body and a lifestyle that actually works long term.

Our team brings over 35\+ years of combined experience, including a licensed physical therapist, allowing us to support women at a deeper level — safely, effectively, and with care.

We’re proud to have 5\-star results across the board, built on real client transformations and a genuine commitment to every woman we work with.

This is a mission\-driven business dedicated to helping women step into their next chapter feeling fit, fierce, and fearless.

What You’ll Be Responsible For

1\. Administrative Support

• Handle day\-to\-day admin tasks to keep the business organized and moving
• Support task follow\-through and ensure nothing important gets missed
• Organize documents, folders, spreadsheets, and systems
• Maintain accurate and up\-to\-date records

2\. Scheduling \& Calendar Management

• Manage scheduling for calls, appointments, and follow\-ups
• Maintain organized calendars and appointment flow
• Coordinate onboarding calls and internal scheduling needs
• Handle reschedules, reminders, and calendar updates

3\. Client Support \& Onboarding

• Monitor client communications at structured check\-in times
• Respond to basic client needs in a supportive and professional way
• Communicate with coaches to ensure client needs are handled properly
• Flag higher\-level or sensitive issues for escalation
• Support onboarding logistics and ensure clients receive clear next steps
• Help create a smooth, welcoming, and professional client experience

4\. Lead Management \& Appointment Setting

• Engage with incoming leads in a warm, supportive, and timely manner
• Help guide qualified women toward booking a
Power Plan Call
• Ask simple qualifying questions and keep conversations organized
• Follow up consistently to maintain connection and momentum
• Track lead status and ensure no strong opportunities are missed
• Support a clean and consistent follow\-up process so leads don’t fall through the cracks

5\. CRM \& Data Management

• Accurately enter and update information in the CRM
• Maintain clean, organized client and lead records
• Support lead tracking, follow\-up organization, and system accuracy
• Ensure data is entered correctly to support team efficiency

6\. Social Media Scheduling

• Schedule approved social media content
• Maintain organization of the content calendar
• Ensure posts are uploaded and scheduled correctly
• Support execution of pre\-approved content

7\. General Business Support

• Assist with recurring weekly and monthly admin tasks
• Support small organization and clean\-up projects
• Help document simple processes when needed
• Take repetitive administrative work off the founder’s plate
• Assist with additional tasks and priorities as the business grows and evolves

You’re a Strong Fit If You:

• Are highly organized and detail\-oriented
• Follow through and take pride in doing things well
• Communicate clearly, warmly, and professionally
• Are dependable and consistent
• Can manage responsibilities without constant reminders
• Are comfortable learning systems and following processes
• Enjoy helping people and being part of something meaningful
• Stay calm, resourceful, and organized in a fast\-moving environment

You’ll Thrive in This Role If You:

• Learn quickly and can pick up new systems and processes with ease
• Are comfortable working in a fast\-paced environment where priorities can shift
• Can adapt, problem\-solve, and stay organized even when things change
• Take initiative and don’t wait to be told what to do next
• Notice gaps, follow through, and help keep things moving

Ideal Candidate

• Lives a healthy, active lifestyle and values personal growth
• Feels aligned with helping women 40\+ become stronger and more confident
• Understands the importance of support, consistency, and follow\-through
• Enjoys being part of a mission\-driven, growth\-focused business
• Located near Panama City Beach, FL, or open to occasional in\-person collaboration (preferred, not required), skill will take precedence over location

Preferred Experience

• Administrative or executive assistant experience
• Virtual assistant or remote support work
• Scheduling and calendar management
• CRM data entry and organization
• Client communication or appointment setting
• Online business experience is a plus

Tools (Preferred, Not Required)

• Go High Level or similar CRM
• Google Drive
• Google Sheets
• Canva
• Trainerize or a similar platform
• General familiarity with online tools

Success in This Role Looks Like

• Scheduling is handled accurately and efficiently
• Admin tasks are completed consistently and on time
• Leads are followed up with and guided toward booking calls
• Client support is handled professionally and with care
• CRM records remain clean and organized
• Content is scheduled correctly without errors
• The founder has more time to focus on sales, coaching, and growth

Why This Role Matters

This role plays a key part in both the client experience and the growth of the business.

You’ll be helping women take their first step toward real change — while also bringing structure, consistency, and support to the business behind the scenes.

Commitment \& Growth Opportunity

This role is designed for someone who is looking for a primary position, not just an additional client.

We are looking for someone who wants to grow with a business, become a key part of the team, and potentially step into a larger role over time.

While this is a part\-time position to start, the goal is to build toward a more consistent, long\-term role for the right person.

This role is not a fit for someone who is actively juggling multiple clients during the same working hours. We are looking for someone who can be present, responsive, and fully engaged during their scheduled time.

We value consistency, reliability, and long\-term growth over short\-term task support.

Important

We are looking for someone who takes pride in their work, communicates proactively, and follows through consistently. This role requires reliability, attention to detail, and the ability to keep things moving without constant direction.

To Apply

Send your resume and a video (2\.30 min max) to julie@juliekprince.com with the title FIERCE ADMIN

In your video, please answer:

• A little about yourself and your background in administrative support
• Why you’re interested in supporting a health and fitness business focused on women over 40
• Tell us about a time you had to manage multiple priorities or deadlines at once — how did you handle it?
• If something important was missed (e.g., a client message or task), how would you handle the situation?
• What does “excellent support” look like to you in a client\-focused business?

*Secret Questions:* What’s your favorite hobby?

(Applications missing this won’t be reviewed.)

Job Types: Full\-time, Part\-time

Pay: $1,500\.00 \- $1,800\.00 per month

Expected hours: 15 – 20 per week

Work Location: Remote