Administrative Assistant

Job descriptions are an overview of the duties, responsibilities and requirements of the position. Employees may be required to perform other job\-related assignments as requested. \\MINIMUM FIVE YEARS EXPERIENCE\\ CONSTRUCTION INDUSTRY EXPERIENCE PREFERRED.

Mission: HelmCo’s mission is to provide outstanding performance by delivering unparalleled service and value to our customers and encourage our employees to achieve their goals. With each customer and employee, we put our experience and confidence into action to take on complex commercial and industrial projects. We cannot achieve our mission, or Company core values without the utmost moral principles and honesty with each other. Integrity must play a daily role for HelmCo to achieve our mutual goals and complete projects.

Department: Administration

Reports To: President, General Manager and Controller

FLSA Status: Non\-Exempt

Summary: The Administrative Assistant provides comprehensive administrative support to company leadership and staff. This position is responsible for maintaining efficient office operations, ensuring organization of records and communications, and supporting project\-related documentation. The role requires a high level of professionalism, attention to detail, and the ability to manage multiple priorities.

Essential Duties and Responsibilities: The essential functions include, but are not limited to, the following:

• Answer, screen, and direct incoming phone calls in a professional manner
• Provide administrative support to the President, General Manager, and Supervisors
• Greet and assist visitors, clients, and vendors
• Maintain and organize physical and electronic filing systems
• Retrieve and compile information from records, emails, and other documents; prepare summaries and reports as needed
• Maintain office supply inventory and coordinate servicing of office equipment
• Prepare panel schedules and other documentation for Project Managers
• Prepare and distribute California Preliminary Notices to vendors and suppliers in a timely manner
• Maintain employee training records and logs
• Manage weekly safety meeting sign\-in sheets and documentation
• Communicate information to employees on behalf of Supervisors, as directed
• Perform general clerical and administrative tasks, including data entry and correspondence
• Run occasional business\-related errands as needed
• Perform other duties as assigned
• Prolonged periods of sitting and working at a computer
• Ability to occasionally lift and/or move up to 25 pounds

Education and Experience:

• High school diploma or equivalent required
• Associate or bachelor’s degree preferred
• Minimum of FIVE years of administrative experience required
• Demonstrated history of reliability and professional employment stability

Knowledge, Skills, and Abilities:

• Strong organizational skills and attention to detail
• Knowledge of standard office practices, procedures, and equipment
• Excellent verbal and written communication skills
• Strong interpersonal and customer service skills
• Ability to manage multiple tasks and meet deadlines
• Ability to work independently and exercise sound judgment
• High level of professionalism, integrity, and discretion
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

HelmCo Electric, Inc. is an Equal Opportunity Employer and is committed to creating an inclusive environment for all employees. All employment decisions are made without regard to race, color, religion (including religious dress and grooming practices), sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, or any other characteristic protected by applicable federal, state, or local laws.

Pay: $28\.00 \- $32\.00 per hour

Expected hours: 40\.0 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Executive administrative support: 5 years (Required)

Shift availability:

• Day Shift (Required)

Work Location: In person