Executive Assistant II

Agency

Dept of Commerce

Division

Utilities Commission

Job Classification Title

Executive Assistant II (NS)

Position Number

60077198

Grade

NC13

About Us

The North Carolina Department of Commerce is the state's lead agency for economic, community and workforce development. The department works with local, regional, national and international organizations to fulfill its mission to improve the economic well\-being and quality of life for all North Carolinians.

The Department connects businesses with the site locations, workforce and infrastructure they need to succeed in one of the nation's top states for business. We also connect local communities with the grants and funding they need to attract new business and ensure future prosperity.

Description of Work

Are you looking to find meaningful work and positively impact the lives of the residents of North Carolina? If your answer is yes, then we want you to join our team at the Utilities Commission and make a difference.

The NC Utilities Commission is looking for a Executive Assistant II. This position is assigned to the Commissioner’s Suite of the NC Utilities Commission.

The major purpose of this position is to serve as Confidential Executive Assistant for the Chairman, who is both the chief administrative officer and the chief executive officer of the Commission. This position serves as a one\-on\-one direct support to the Chairman, while also maintaining duties and responsibilities to the group of Commissioners as well as to the agency to ensure the efficient and orderly administration of the agency. The work of this position ranges from the provision of administrative support to the performance of more substantive paralegal support to the Chairman and to the Commissioners’ Suite, as necessary.

Division responsibilities include but are not limited to:

The position’s administrative duties include: 1\) supporting the Chairman in role as chief administrative officer of agency, specifically with respect to ensuring the orderly and efficient administration of the agency’s business; 2\) providing general administrative support directly to the Chairman; 3\) corresponding and communicating internally and externally, including with agency staff, representatives of other state agencies, representatives of regulated utilities, elected/appointed representatives, and the public; 4\) monitoring of email and docket system to ensure that Chairman is made aware of significant items on at least a daily basis; 5\) supporting Chairman’s participation in and leadership of state and national organizations; 6\) supporting Chairman with internal and external presentations; 7\) managing Chairman’s schedule, calendar and travel; and 8\) performing special projects as necessary.

The position’s paralegal duties include: 1\) supporting the Chairman in role as chief executive officer of agency, specifically with respect to the proceedings before the Commission; 2\) understanding and mastering docketing system, both the internal and external components; 3\) navigating multiple jurisdictions’ docketing systems, including that of the Federal Energy Regulatory Commission (FERC); 4\) organizing and managing materials necessary for Chairman’s participation in proceedings; 5\) preparing written statements for Chairman for use during proceeding; 6\) assisting with proceedings, particularly public witness and expert witness hearings, as necessary and at the Chairman’s direction; and 7\) performing legal research and order drafting, as requested by the Chairman or on behalf of the Commissioners’ Suite.

In performing duties and responsibilities, this position is delegated significant responsibility for administrative functions that extend to the entire scope of the Commission’s activities. This responsibility involves significant research, problem\-solving, planning, and implementation/execution roles that require substantive knowledge of multiple and varied programs as well as knowledge of internal processes and procedures.

This position will:

• Function with significant independence, except where technical, legal, or administrative complexities of the program require direct involvement of the Chairman or other management\-level Commission staff.
• Necessitate interaction with both Commission staff and external stakeholders, underscoring the need for strong communication skills and effective collaboration abilities.
• Handle and manage confidential and highly sensitive information as well as the interaction with the Governor’s office, executive branch leadership, legislative leadership, and utility leadership and, thus, requires a high degree of professionalism, discretion, and sound judgment.
• Involve a significant workload that requires serious attention to detail, the ability to handle multiple tasks well at any given time, and the ability to operate in a fast\-paced work environment.
• Direct communication with the Chairman may be required to occur after hours, as the business needs of the agency dictate.

Finally, this position supervises the administrative support staff within the Commissioners’ Suite, which includes the administrative professionals that provide administrative support to the Commissioners. Thus, this position requires the ability to supervise, manage, coach, organize and motivate others.

This a full\-time position (40 hours per week) with State Benefits, including health insurance, as well as retirement.

Incentives of NC State Employment

We value our employees and offer a wide variety of competitive and family\-friendly benefits. Benefits to include:

• 12 Annual Paid Holidays and monthly accrual of vacation and sick leave.
• North Carolina State Health Plan administered by Aetna.
• Supplemental Benefits including Flexible Spending Accounts, Accident Insurance, Cancer \& Specified Disease, Critical Illness, Dental, and Vision.
• NC State Retirement (TSERS), 401(k), and 457 savings plans.
• WeSave Employee Discounts.
• Eligibility for the Public Service Loan Forgiveness Program.

Learn more about new hire resources, safety, health, and wellness information, leave options, employee discounts and more by selecting the link below: https://oshr.nc.gov/state\-employee\-resources/benefits

Note to Current State Employees

The salary grade for this position is NC13\. State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon those factors, a pay increase MAY result.

Knowledge Skills and Abilities/Management Preferences

Recruitment Range: $50,088 \- $72,000

Important: This posting closes at 11:59:59 PM the night BEFORE the End Date above

Management Preferences \- Optional: These skills are not required but managers may choose to interview/select applicants who demonstrate Management Preferences.

Knowledge, Skills and Abilities / Competencies

• Considerable knowledge of policies, procedures, laws, rules, and regulations applicable to the NC Utilities Commission or ability to gain same; ability to demonstrate and apply this knowledge in performance of administrative support tasks.
• Prior experience in a confidential environment and experience working with confidential and sensitive data.
• Ability to use correct grammar, organization, and structure; ability to present ideas clearly, effectively, and comprehensibly in written and oral form; ability to edit, adjusting language or terminology to meet needs of the audience or as appropriate.
• Proficiency with Microsoft Word and Excel.
• Ability to compile, assimilate, organize, and analyze printed and electronic data and information.

Education and Experience Requirements

APPLICANTS MUST MEET THE EDUCATIONAL AND EXPERIENCE REQUIREMENT IN ORDER TO QUALIFY FOR THIS POSITION.

*Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the* *OSHR Guide* *for details.*

Bachelor's degree, preferably in business administration or a related discipline from an appropriately accredited institution and two years of progressively responsible administrative/office management experience;

Or;

Associate’ s degree in secretarial science, business administration, or a related discipline from an appropriately accredited institution and four years of progressively responsible administrative/office management experience;

Or;

High school or General Educational Development (GED) diploma and six years of progressively responsible administrative/office management experience;

Or;

An equivalent combination of education and experience.

Supplemental and Contact Information

About the Utilities Commission

The primary purpose of the Utilities Commission is to regulate the rates and quality of service of investor\-owned public utilities in the State of North Carolina.

The primary purpose of the Legal Division of the Commission is to provide the Commission with a full range of expert legal counsel and technical advice, assistance, and support with respect to all aspects of agency operations in the complex and specialized field of public utility regulation.

More specifically, the major responsibilities of the Legal Division are as follows:

• Advising and assisting members of the Commission and its professional staff in the deliberative and decision\-making process.
• Preparing and issuing Commission Orders and reports.
• Comprehending and managing the Commission's formal dockets.
• Performing Hearing Examiner functions and duties.

About the Department of Commerce

The North Carolina Department of Commerce is the state's lead agency for economic, community, and workforce development. The department works with local, regional, national, and international organizations to fulfill its mission to improve the economic well\-being and quality of life for all North Carolinians.

Commerce is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying wi0th all federal laws, state laws, and Executive Orders. Commerce does not provide employment visa sponsorship. Applicants must be legally authorized to work in the United States at the time of hire and throughout employment.

NC Department of Commerce uses the Merit\-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. The Minimum Education and Experience (E\&E) is REQUIRED to qualify for this position. All work history and education (including accurate dates of employment/attendance) must be documented on the application. Transcripts may be attached to supplement education and work experience may include internships, volunteerism, and full and part\-time work. Supplemental Questions are also a required part of the application: answers must reference education or work experience listed on the application.

"Resumes may be attached as a supplement to the application but are not a substitution for a complete application."

We are committed to reviewing requests for reasonable accommodation at any time during the hiring process and throughout employment. Applicants requesting and receiving an accommodation under the Americans with Disabilities Act (ADA) are eligible to submit paper applications via mail or by fax by the vacancy closing date.

Applicants seeking Veteran's Preference must attach a DD\-214 Form (Certificate of Release or Discharge from Active Duty) to their applications.

Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22\.

Our Agency uses the OSHR Recruiting and Posting of Vacancies Policy to fill positions subject to the State Human Resources Act with the most qualified individuals. All applicants must complete and submit a state application for employment.

\\PLEASE NOTE\*\

• It is critical to our screening and salary determination process that applications contain comprehensive information. Please make sure you complete the application in full. Information should be provided in the appropriate areas to include all work experience, the beginning and ending dates of jobs worked, education with the graduation date, and certificates/licenses.

Any information omitted from the application cannot be considered in screening for qualifying credit. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

\\\INCLUDE ALL RELEVANT EDUCATION AND WORK EXPERIENCE IN THE DESIGNATED EDUCATION AND WORK HISTORY SECTION ON THE FORMAL APPLICATION\\*\*

Attached or incorporated resumes (including Text resumes on the application form) WILL NOT be accepted in lieu of completing this application and WILL NOT be used for screening for qualifying credit. " See Resume " or “ See Attachment " within the fillable application sections WILL NOT be accepted and will be considered an incomplete application and will not be processed.

Answers to Supplemental Questions must refer to education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions. To receive credit for your work history and credentials, you must list the information on the application form. For additional information about applications and processes with the state of NC, please visit: How Do I Get the Job .

Applications for positions requiring specific coursework must be accompanied by a copy of the applicant's transcript. If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.

Re\-Entry for Formerly Incarcerated Individuals

Our Agency supports the Governor's Executive Order 303 which seeks to re\-employ individuals that were previously incarcerated. Formerly incarcerated individuals are invited to apply for any vacant Commerce position(s) in which they believe they are qualified.

By providing the requested information, you certify that you have given true, accurate and complete information on this attachment to the best of your knowledge. In the event confirmation is needed in connection with your work, you authorize educational institutions, associations, registration and licensing boards, and others to furnish whatever detail is available concerning your qualifications.

You authorize investigation of all statements made in this application and understand that false information or documentation, or a failure to disclose relevant information may be grounds for rejection of your application, disciplinary action or dismissal if you are employed, and(or) criminal action. You further understand that dismissal upon employment shall be mandatory if fraudulent disclosures are given to meet position qualifications (Authority: GS 126\-30, GS 14\- 122\.1\).

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

EEO Statement

T he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Maxine Anita Anderson

Recruiter Email:

MANDERSON@NCUC.GOV