Job Overview
We are seeking an energetic and detail\-oriented Receptionist/Administrative Assistant to join our dynamic team. In this pivotal role, you will be the welcoming face of our organization, managing front desk operations and providing essential administrative support to ensure smooth daily functions. Your positive attitude, organizational skills, and ability to handle multiple tasks with efficiency will contribute significantly to our professional environment. This paid position offers an exciting opportunity to develop your office management skills while supporting a collaborative and fast\-paced workplace.
Duties
- Greet visitors, clients, and vendors with professionalism and enthusiasm, creating a welcoming atmosphere at the front desk
- Manage multi\-line phone systems, directing calls accurately and courteously while practicing excellent phone etiquette
- Handle data entry, filing, and document proofreading to maintain organized records and ensure accuracy in all communications
- Utilize computer skills across Microsoft Office Suite, Google Workspace, and other office management software for scheduling, correspondence, and report creation
- Support calendar management and appointment scheduling for staff members or executives, ensuring efficient time management
- Assist with bookkeeping tasks using QuickBooks or similar accounting software to support basic financial record\-keeping
- Provide customer service support by responding promptly to inquiries, managing customer support requests, and maintaining positive relationships
- Perform clerical duties such as photocopying, faxing, mailing, and maintaining office supplies inventory to keep the workspace organized and functional
- Support medical or dental reception duties if applicable, including patient check\-in procedures and medical record management
- Proven office experience or administrative support background demonstrating strong organizational skills
- Familiarity with multi\-line phone systems and excellent phone etiquette is essential
- Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members
- Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and basic computer literacy required
- Previous experience in customer service or customer support roles preferred
- Clerical experience involving data entry, filing, proofreading, or bookkeeping is advantageous
- Personal assistant or medical/dental receptionist experience is a plus but not mandatory
- Strong time management skills with the ability to prioritize tasks efficiently in a fast\-paced environment
- Employee discount
- Paid time off
- Professional development assistance
Experience
Join us as a Receptionist/Administrative Assistant where your proactive approach and organizational talents will help create a professional atmosphere that supports our team’s success. We value energetic individuals who thrive on multitasking and delivering exceptional service every day!
Job Type: Full\-time
Pay: $10\.00 \- $17\.00 per hour
Benefits:
Work Location: In person