Executive Assistant

Job Overview

We are seeking a dynamic and highly organized Executive Assistant to provide exceptional administrative support to the Chief Operations Officer. This role is vital in ensuring smooth daily operations, assist in dispatching, coordinating projects, and handling a variety of clerical tasks with professionalism and efficiency. The ideal candidate will thrive in a fast\-paced environment, demonstrating proactive problem\-solving skills, excellent communication, and a keen eye for detail. This paid position offers an exciting opportunity to contribute to the success of a forward\-thinking organization while developing your administrative expertise.

Responsibilities

• Manage billing and gallon reconciliation for wholesale customers gas stations.
• Manage accounts receivable for wholesale customers by depositing and posting payments.
• Prepare, proofread, and transcribe correspondence, reports, presentations, and meeting notes with precision.
• Handle incoming calls with professional phone etiquette, screen inquiries, and direct calls appropriately across multi\-line phone systems.
• Organize and maintain filing systems—both electronic and physical—ensuring easy retrieval of documents and records.
• Assist with event planning for internal meetings, conferences, or company events by coordinating logistics and managing vendor communications.
• Support bookkeeping tasks such as data entry in QuickBooks or similar accounting software, invoicing, expense tracking, and basic bookkeeping duties.
• Provide personal assistant support as needed, including managing confidential information discreetly and handling special projects or assignments.
• Create signage for convenience stores and car washes.

Requirements

• Proven experience in executive administrative support or office management roles with strong organizational skills.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tasks.
• Excellent typing speed combined with transcription and proofreading skills to produce accurate documents swiftly.
• Familiarity with office equipment such as multi\-line phone systems, printers, and office supplies management.
• Strong communication skills with professional phone etiquette and customer service experience.
• Ability to handle multiple priorities efficiently while maintaining attention to detail under tight deadlines.
• Experience using AI is a plus.
• Previous clerical or administrative experience in a fast\-paced environment is advantageous. Join our team as an Executive Assistant to be the backbone of our leadership’s success! Bring your organizational prowess, proactive attitude, and passion for supporting excellence—your contribution will make a meaningful impact every day!
• Morgan Oil has entered the 4th generation of it's business that is looking to update and grow. We are looking for someone who wants to be with us for the long term

Pay: $40,000\.00 \- $60,000\.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance

Application Question(s):

• Please briefly describe your experience with Microsoft Excel
• What is your preferred AI to use?
• Describe a recent marketing or promotional asset you created or coordinated using Canva, Adobe, or similar tool. What was it for, and how was it used?
• Convenience stores and the cashiers are the core of our business. Do you have any experience in cashiering or customer service? Are you willing to go through a short CSR training to better understand our business?

Work Location: In person