Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone feels valued. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.

Responsibilities

• Manage front desk duties, greeting visitors and clients with professionalism and warmth
• Operate multi\-line phone systems, directing calls accurately and courteously using proper phone etiquette
• Handle data entry, filing, and document proofreading to maintain precise records and correspondence
• Support office management tasks including calendar management, scheduling appointments, and organizing meetings
• Utilize computer skills across Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace for various administrative functions
• Assist with bookkeeping tasks using QuickBooks or similar accounting software when needed
• Provide excellent customer service by responding promptly to inquiries and supporting client needs
• Maintain organized filing systems, both digital and physical, ensuring easy access to important documents
• Support personal assistant duties such as travel arrangements or special project coordination as required

Requirements

• Proven office experience with strong clerical skills and familiarity with office management procedures
• Proficiency in computer literacy including Microsoft Office, Google Workspace, data entry, and basic bookkeeping tools like QuickBooks
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast\-paced environment
• Strong typing skills coupled with meticulous proofreading abilities for professional correspondence
• Bilingual capabilities are highly desirable to assist diverse client needs
• Experience working at a front desk or as a medical or dental receptionist is advantageous
• Exceptional customer service skills with polished phone etiquette and professional demeanor
• Ability to manage multi\-line phone systems efficiently and handle multiple tasks simultaneously
• Personal assistant experience or medical receptionist background is a plus but not required

Join us in creating an energetic workspace where your organizational talents make a real impact! We value proactive individuals who thrive on supporting teams through excellent administrative practices. This role is perfect for someone eager to grow their career in office management while delivering outstanding service every day.

Pay: $28\.00 \- $30\.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Work Location: In person