Office Administrative Assistant

Job Duties of the Administrative Assistant for UUCG

Date March 9, 2026

Summary of positionThe administrative assistant will maintain the office tasks for website, bookkeeping, communication, record management, and facilities, including ensuring that the office computer is properly secured with appropriate programs.

Duties

Website

• Updates changes in policies and verifies that external links work.
• The events page is updated monthly to correspond with UUCG\-sponsored activities, such as game night, chalice circle, Social Action Committee, fundraisers, etc., but not non church group meetings such as PFLAG and VIPs. Those can be embedded in the Google Calendar.

Bookkeeping

• Reconciles bank statements with computer financial records.
• Verifies monthly checks and payments due based on the service schedule for speakers and Share the Plate
• Submit monthly payroll files to the bank
• Work with the treasurer for other general bookkeeping needs.

Record management

• Scans historical documents organized into electronic files and on an external hard drive.
• Adds weekly cash with attendance into the google tracking sheet monthly.
• Scans bills and financial records into a PDF on a hard drive within the first month of each fiscal year.

Communications

• Produce and distribute weekly newsletter and order of service
• Including creating promotional graphics for announcements as requested.
• Manage social media, including one post per week in addition to the MailChimp automatic post
• Manage in bound communications and requests ensuring the proper committee chair has the information

Facilities

• Report issues to the Building and Grounds Chair.
• Maintain the rental calendar and agreements.
• Purchasing supplies as needed for operations and committees.

A/V support

• Be a member of the A/V team, which includes providing support at least one Sunday a month and other Sundays as needed.
• Provide A/V support for rentals as one of the team as needed.

Pay: $600\.00 per month

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Greenville, NC 27858