Office Assistant/Dispatcher

Job Summary

We are seeking a dynamic and organized Office Assistant/Dispatcher to join our team! In this vital role, you will be the first point of contact for visitors and callers, manage daily administrative tasks, coordinate schedules, and ensure smooth communication across departments. Your proactive approach and excellent organizational skills will help keep our office running efficiently while providing exceptional customer service. This paid position offers an exciting opportunity to develop your office management expertise in a fast\-paced environment.

Responsibilities

• Greet visitors at the front desk with professionalism and warmth, ensuring a positive first impression
• Manage multi\-line phone systems, screen calls, and direct inquiries appropriately using phone etiquette
• Schedule appointments, maintain calendars, and coordinate meetings for staff using calendar management tools
• Handle data entry, filing, and document proofreading to ensure accuracy and organization of records
• Support office management tasks including supply ordering, mail distribution, and maintaining office equipment
• Assist with bookkeeping duties using QuickBooks or similar accounting software when needed
• Provide customer support by responding to inquiries promptly via phone or email, ensuring excellent service standards

Requirements

• Proven experience in office administration or clerical roles, ideally within a healthcare or dental setting
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Excellent organizational skills with the ability to multitask effectively in a busy environment
• Bilingual abilities are highly preferred to serve diverse client needs
• Experience with multi\-line phone systems, data entry, filing, and proofreading is essential
• Knowledge of QuickBooks or bookkeeping experience is a plus
• Exceptional phone etiquette and customer service skills to support visitors and clients professionally
• Ability to manage time efficiently and prioritize tasks effectively for seamless office operations

Join us as an Office Assistant/Dispatcher and become an integral part of a vibrant team dedicated to delivering outstanding service while fostering a positive work environment. We value proactive individuals who thrive on organization and communication excellence!

Pay: $20\.00 \- $23\.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Retirement plan

Work Location: In person